Business Operations Administrator (Hybrid, flexible schedule)

Vaco by Highspring; Indianapolis (IN); Hybrid; USD 30,000 - 34,000; Part time

Job summary

Vaco by Highspring seeks a meticulous Business Operations Coordinator to support accounting, payroll, HR administration, and general business operations. The role offers hybrid work, with initial onsite training and a flexible schedule that accommodates family or school commitments.

Ideal candidates are dependable, organized, and eager to learn, with 1+ year of related experience and strong communication skills. Proficiency with Excel and familiarity with payroll and HR software are a plus.

Qualifications

• 1+ year of administrative, office support, coordinator, or related experience.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Comfortable learning new software and systems.
• Strong written and verbal communication skills.
• Ability to work independently while managing multiple priorities.
• High level of professionalism and integrity.

Responsibilities

• Accounting & Administrative Support: Process invoices and enter data into accounting systems.
• Maintain organized financial and business records.
• Assist with accounts payable and other bookkeeping-related administrative tasks.
• Support cash management and documentation processes.
• Assist with recurring reports and data tracking.
• Help maintain proper documentation and internal controls.

Skills

Administrative support experience

Detail-oriented

Time management

Communication skills

Education

Associate's degree or some college coursework

Tools

Microsoft Excel

QuickBooks

Paylocity

ERP systems

Job description

Business Operations Coordinator (Hybrid)

Location: Indianapolis, IN (Hybrid)

Schedule: Approximately 32-35 hours per week with flexible scheduling

Employment Type: Contract / Temporary (approximately 3 month contract with potential for long-term opportunity)

Pay: $22-$25/ hour

About the Opportunity:

We're partnering with a growing professional services organization seeking a highly organized and detail-oriented Business Operations Coordinator to support accounting, payroll, HR administration, and general business operations.

This role is ideal for someone who enjoys keeping things organized, following established processes, and supporting multiple areas of a business. You do not need to be an accountant or payroll expert to be successful. The company is looking for someone who is dependable, detail-oriented, trustworthy, and eager to learn.

One of the biggest advantages of this opportunity is flexibility. The organization values results and is open to a variety of schedules that accommodate family, school, or other commitments.

What You'll Do:

Accounting & Administrative Support

• Process invoices and enter data into accounting systems
• Maintain organized financial and business records
• Assist with accounts payable and other bookkeeping-related administrative tasks
• Support cash management and documentation processes
• Assist with recurring reports and data tracking
• Help maintain proper documentation and internal controls

Payroll & HR Support

• Learn payroll processes and serve as a backup resource when needed
• Assist with payroll-related data entry and recordkeeping
• Maintain employee, contractor, and vendor information in internal systems
• Support various HR administrative functions
• Ensure information is entered accurately and maintained appropriately

General Business Operations

• Provide administrative support across multiple departments
• Assist with special projects and operational initiatives
• Support internal coordination and follow-through on critical business tasks

Social Media & Online Presence

• Help maintain the company's LinkedIn presence
• Draft and post content using established guidelines and processes
• Research relevant industry topics and articles for social posts
• Assist with maintaining a consistent online presence

What We're Looking For:

Required Qualifications

• 1+ year of administrative, office support, coordinator, or related experience
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Comfortable learning new software and systems
• Strong written and verbal communication skills
• Ability to work independently while managing multiple priorities
• High level of professionalism and integrity

Preferred Qualifications

• Experience supporting accounting, payroll, HR, or business operations
• Experience with data entry or bookkeeping-related tasks
• Proficiency with Microsoft Excel
• Exposure to QuickBooks, Paylocity, or similar business systems
• Associate's degree, bachelor's degree, or some college coursework

The company has established processes and training materials in place and is willing to train the right person.

Work Environment

• Initial onsite training period of approximately 1-2 weeks
• Quickly transitions to a hybrid schedule after training
• Long-term flexibility available based on performance and business needs
• Professional, collaborative, and low-drama work environment
• Opportunity to gain exposure across accounting, HR, payroll, and business operations

If you're organized, dependable, and enjoy helping a business run smoothly behind the scenes, we'd love to speak with you.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).