A/P Specialist

Vaco; Cincinnati (OH); On-site; USD 71,635,000 - 85,962,000; Full time

Job summary

Vaco is seeking an experienced Accounts Payable Specialist to manage the full AP cycle from invoice processing to vendor support. Located in Cincinnati, OH, the role handles PO matching, reconciliations, and month-end close tasks with an emphasis on accuracy and process improvement.

The position requires 3–5 years in AP/General Accounting, strong Excel skills, and experience with QuickBooks or NetSuite. Competitive hourly compensation and opportunities for process optimization are offered.

Qualifications

• 3–5 years of Accounts Payable or general accounting experience.
• Proficiency with Microsoft Excel and Microsoft Office.
• Experience with QuickBooks, NetSuite or similar systems.
• Strong organizational and time-management skills.
• Attention to detail and accuracy; good written and verbal communication.

Responsibilities

• Process, code, and verify vendor invoices for accuracy.
• Match purchase orders, receipts, and invoices and resolve discrepancies.
• Schedule and process vendor payments via checks, ACH, and wires.
• Maintain vendor records and respond to vendor inquiries.
• Reconcile vendor statements and research discrepancies.
• Review and process employee expense reports.
• Assist with month-end close, AP reporting, accruals, and reconciliations.
• Maintain documentation and support audit requests.
• Ensure compliance with accounting policies and internal controls.
• Identify opportunities to improve AP processes and efficiency.

Skills

Accounts Payable

General Accounting

Excel

Communication

Education

Associate's/Bachelor's degree in Accounting or related field

Tools

QuickBooks

NetSuite

ERP systems

Job description

Accounts Payable Specialist

Vaco is hiring an experienced Accounts Payable Specialist to manage the full AP cycle, including invoice processing, purchase order matching, vendor payments, reconciliations, and vendor support. Compensation $25-30 an hour depending on experience. Located in Cincinnati, OH 45241

Key Responsibilities

• Process, code, and verify vendor invoices for accuracy
• Match purchase orders, receipts, and invoices and resolve discrepancies
• Schedule and process vendor payments via checks, ACH, and wires
• Maintain vendor records and respond to vendor inquiries
• Reconcile vendor statements and research discrepancies
• Review and process employee expense reports
• Assist with month-end close, AP reporting, accruals, and reconciliations
• Maintain accurate documentation and support audit requests
• Ensure compliance with accounting policies and internal controls
• Identify opportunities to improve AP processes and efficiency

Qualifications

• 3-5 years of Accounts Payable or General Accounting experience
• Knowledge of accounting principles and practices
• Proficiency with Microsoft Excel and Microsoft Office
• Experience with accounting software such as QuickBooks, NetSuite, or similar systems
• Strong organizational and time-management skills
• Excellent attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to work independently and manage multiple priorities

Preferred Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field
• Experience in a high-volume or multi-entity AP environment
• Familiarity with ERP systems and automated AP tools
• Experience with process improvement and workflow optimization

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.