Accounts Payable Specialist

JINYA Holdings Inc.; Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

401k

PTO

Dev opportunities

Job summary

JINYA Holdings Inc. is seeking a detail-oriented Accounts Payable Specialist to support the accounting team across multiple restaurant locations and legal entities.

You will process vendor invoices, verify documentation, and ensure timely payments while maintaining organized records for audit purposes. The role requires strong Excel skills, high accuracy, and the ability to identify discrepancies in a fast-paced environment.

Qualifications

• Two or more years of accounts payable, bookkeeping, or general accounting experience.
• Experience processing a high volume of invoices in a multi-location or multi-entity environment is strongly preferred.
• Proficiency in Microsoft Excel and strong organizational skills; ability to reconcile schedules.

Responsibilities

• Review, code, and process vendor invoices, credit memos, employee reimbursements, and other payment requests.
• Verify invoices for proper documentation, pricing, quantities, payment terms, and GL coding.
• Allocate expenses across multiple locations, departments, concepts, and legal entities.
• Manage AP workflow from receipt to payment and filing; prepare weekly payment runs.
• Reconcile vendor statements and investigate discrepancies; communicate with vendors professionally.

Skills

Accounts payable

Excel

Attention to detail

Multi-location coordination

Communication

Education

Associate degree (preferred)

Bachelor’s degree (preferred)

Tools

Accounting software

Restaurant management systems

Job description

We are seeking a detail-oriented and dependable Accounts Payable Specialist to support our accounting team and manage day-to-day accounts payable activities across multiple restaurant locations and legal entities.

Position Summary

The Accounts Payable Specialist will be responsible for accurately and efficiently processing vendor invoices, maintaining supporting documentation, reconciling vendor accounts, and assisting with weekly payment processing. This position will work closely with restaurant operators, corporate departments, vendors, and other members of the accounting team to ensure expenses are properly approved, coded, recorded, and paid on time.

The ideal candidate is organized, responsive, comfortable working in a high-volume environment, and capable of identifying discrepancies before they affect financial reporting or vendor relationships.

Key Responsibilities

• Review, code, and process vendor invoices, credit memos, employee reimbursements, and other payment requests.
• Verify invoices for proper documentation, authorization, pricing, quantities, payment terms, and general ledger coding.
• Accurately allocate expenses among multiple restaurant locations, departments, concepts, and legal entities.
• Manage the accounts payable workflow from invoice receipt through approval, payment, and filing.
• Prepare weekly payment runs, including checks, ACH payments, and other electronic payments.
• Confirm that payments are supported by approved invoices and appropriate documentation.
• Reconcile vendor statements and investigate outstanding invoices, credits, duplicate charges, and payment discrepancies.
• Communicate professionally and promptly with vendors regarding invoice status, payment timing, account balances, and documentation requests.
• Partner with restaurant managers and corporate department leaders to obtain invoice approvals and resolve coding or receiving issues.
• Maintain complete and organized electronic accounts payable records for audit and reporting purposes.
• Assist with month-end close procedures, including accounts payable cutoff, invoice accruals, prepaid expense identification, and accounts payable reconciliations.
• Review aging reports and follow up on past-due balances, unapplied credits, stale checks, and other outstanding items.
• Assist with annual Form 1099 preparation and vendor information maintenance.
• Maintain accurate vendor records, including payment terms, contact information, tax documentation, and banking information.
• Follow established controls for vendor setup and changes to vendor payment instructions.
• Identify process inefficiencies and recommend improvements to accounts payable procedures and internal controls.
• Support external audits, tax filings, lender requests, and other accounting projects by providing invoices, payment records, and supporting documentation.
• Perform other accounting and administrative duties as assigned.

Qualifications

• Two or more years of accounts payable, bookkeeping, or general accounting experience.
• Experience processing a high volume of invoices in a multi-location or multi-entity environment is strongly preferred.
• Restaurant, hospitality, retail, franchise, or other multi-unit industry experience is preferred.
• Working knowledge of accounts payable procedures, general ledger coding, accrual accounting, and month-end close processes.
• Strong attention to detail and the ability to identify duplicate invoices, coding errors, missing approvals, and unusual transactions.
• Proficiency in Microsoft Excel, including filtering, sorting, basic formulas, and reconciliation schedules.
• Experience with accounting, invoice-management, or restaurant-management systems is preferred.
• Strong organizational and time-management skills, with the ability to manage competing deadlines.
• Clear and professional written and verbal communication skills.
• Ability to handle confidential financial and vendor information with discretion.
• Demonstrated reliability, accountability, and follow-through.
• Associate’s or bachelor’s degree in accounting, finance, business administration, or a related field is preferred but not required.

Preferred Attributes

• Comfortable working in a fast-paced, growing organization where processes continue to evolve.
• Able to work independently while collaborating effectively with accounting, operations, payroll, and restaurant-management teams.
• Proactive in following up on missing documentation and resolving discrepancies.
• Service-oriented approach when communicating with internal stakeholders and external vendors.
• Strong analytical judgment and willingness to elevate unusual or potentially fraudulent activity.
• Interest in building a long-term career within accounting or finance.

What We Offer

• Competitive compensation
• Medical, dental, and vision benefits
• 401k
• Paid time off and company holidays
• Opportunities for professional development and advancement within a growing hospitality organization
• A collaborative work environment with exposure to multi-unit restaurant operations and corporate accounting

JINYA Holdings Inc. is an equal opportunity employer. We consider qualified applicants for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, genetic information, or any other status protected by applicable law. Applicants who require a reasonable accommodation during the application or interview process may contact JINYA Holdings Inc. for assistance.