Accounts Payable Specialist

Jones Lake Management; Cincinnati (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

Jones Lake Management is seeking an Accounts Payable Specialist to join our team in Cincinnati. You will handle accurate processing of vendor invoices, employee expense reimbursements, and other disbursements, ensuring policy compliance and supporting month-end close.

The role emphasizes maintaining vendor relationships, meticulous recordkeeping, and timely payments. Strong Excel skills and attention to detail are essential for success in this on-site, full-time position.

Qualifications

• Associate degree in accounting, finance, business administration, or related field preferred.
• Two or more years of accounts payable experience preferred.

Responsibilities

• Invoice Processing: Review, code, and enter vendor invoices into the accounting system, verify approvals, and match PO/invoice.
• Payment Administration: Prepare weekly payment runs (ACH, wire, checks) and ensure timely payments per terms.
• Vendor Management: Maintain vendor records, collect W-9s, respond to inquiries, assist with 1099s.
• Reconciliations and Reporting: Reconcile AP subledger to GL and prepare aging reports; support month-end close.
• Internal Controls and Compliance: Adhere to purchasing policies, maintain records, assist audits, drive process improvements.

Skills

Accounts payable

Excel pivot tables

Attention to detail

Organization

Time management

Communication skills

Confidentiality

Education

Associate degree in Accounting/Finance

Tools

ERP software

Job description

Position Title: Accounts Payable Specialist

Location: Cincinnati, OH (on-site)

Status: Full-Time; Non-Exempt

About Us

Jones Lake Management has a history of excellence in fisheries and lake management. Our company was built on providing unwavering quality solutions and products to our customers. It all begins with the people hired to deliver a professional level of service in the field and at the office.

Position Summary

We are seeking a motivated Accounts Payable Specialist to join our growing team! The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, employee expense reimbursements, and other company disbursements. This role ensures compliance with company policies, maintains strong vendor relationships, and supports the month-end close process through accurate reconciliation and recordkeeping.

Essential Duties And Responsibilities

Invoice Processing

• Review, code, and enter vendor invoices into the accounting system.


• Verify invoice approvals and supporting documentation.


• Match purchase orders, receipts, and invoices when applicable.


• Resolve discrepancies with vendors and internal departments.

Payment Administration

• Prepare weekly payment runs, including ACH, wire, and check payments.


• Ensure payments are processed according to vendor terms.

Vendor Management

• Establish and maintain vendor records.


• Collect and monitor W-9 forms and vendor tax information.


• Respond to vendor inquiries regarding payment status.


• Assist with annual 1099 preparation and reporting.

Reconciliations and Reporting

• Reconcile accounts payable subledger activity to the general ledger.


• Investigate and resolve outstanding items.


• Prepare accounts payable aging reports.


• Support month-end and year-end closing activities.

Internal Controls and Compliance

• Ensure adherence to company purchasing and approval policies.


• Maintain organized electronic and physical documentation.


• Assist with internal and external audit requests.


• Support process improvement initiatives to increase efficiency and accuracy.

Qualifications

Education

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.


• Equivalent combination of education and experience may be considered.

Experience

• Two or more years of accounts payable or accounting experience preferred.


• Experience with ERP or accounting software required.


• Multi-location experience preferred.

Skills and Competencies

• Strong understanding of accounts payable processes and accounting principles.


• Proficient in Microsoft Excel, including pivot tables, lookups, and data analysis.


• High degree of accuracy and attention to detail.


• Strong organizational and time management skills.


• Ability to manage multiple priorities and meet deadlines.


• Effective written and verbal communication skills.


• Ability to maintain confidentiality of financial information.

Key Performance Indicators

Success Measures

• Invoice processing turnaround time.


• Vendor payment accuracy.


• Number of unresolved invoice discrepancies.


• Accounts payable aging metrics.


• Month-end close support timeliness.


• Audit findings related to accounts payable.

Physical Requirements

Work Environment

• Prolonged periods of sitting and computer work.


• Ability to occasionally lift up to 15 pounds.


• Ability to work in a standard office environment.

Preferred Characteristics

Candidate Attributes

• Strong customer service mindset.


• Process improvement orientation.


• Team player with the ability to work cross-functionally.


• Self-motivated and dependable.

We understand that no candidate is perfectly qualified for any job. Experience comes in many different forms; skills are transferable, and passion goes a long way. Even more important than your resume is a clear demonstration of dedication, impact, and the ability to thrive in a fluid and collaborative environment. We want you to learn new things in this role, and we encourage you to apply if your experience is close to what we're looking for. We also know that diversity of background and thought makes for better problem solving and more creative thinking, which is why we're dedicated to adding new perspectives to the team. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.