Accounts Payable Specialist

Vaco; Lebanon (OH); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Vaco is seeking an Accounts Payable Specialist to join its Lebanon, Ohio team. The role focuses on high-volume AP processing, discrepancy resolution, and vendor relationship management in a manufacturing setting.

The position follows a hybrid schedule (four days onsite, one day remote weekly) with a contract-to-hire path toward permanent placement after about 90 days. Strong SAP and MS Office skills are preferred.

Qualifications

• High school diploma or equivalent required; some college coursework preferred.
• 2-3 years of accounts payable experience in a manufacturing environment.
• Experience handling high volumes of invoices in a fast-paced setting.
• Experience with an accounts payable system; SAP experience is a strong plus.
• Proficiency with Microsoft Office applications.

Responsibilities

• Process high volumes of accounts payable invoices accurately and timely.
• Route non-PO invoices for approval and match PO invoices to goods receipts.
• Investigate and resolve invoice discrepancies and payment issues.
• Maintain vendor records and AP data in the accounting system.

Skills

High-volume AP processing

Attention to detail

Problem solving

Vendor relations

Prioritize deadlines

Communication

Education

High school diploma or equivalent

Tools

SAP

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Location: Lebanon, OH
Schedule: Hybrid - 4 days onsite, 1 day remote

Position Overview

Vaco is partnering with a growing organization in the manufacturing industry to identify an experienced Accounts Payable Specialist to join its team in Lebanon, Ohio. This is an excellent opportunity for an organized, detail-oriented accounting professional who thrives in a fast-paced environment and is comfortable managing a high volume of invoices and daily accounts payable activity.

The Accounts Payable Specialist will play a key role in managing the day-to-day AP process, resolving invoice discrepancies, coordinating payments, and maintaining strong relationships with vendors and internal departments. The ideal candidate brings high-volume accounts payable experience, strong problem-solving skills, and the ability to work independently while keeping up with competing priorities.

This is a contract-to-hire opportunity with the goal of transitioning to a permanent position around the 90-day mark.

Key Responsibilities

• Process high volumes of accounts payable invoices accurately and in a timely manner.
• Route non-purchase order invoices for approval and match purchase order invoices to goods receipts.
• Investigate and resolve invoice discrepancies, payment issues, and other AP-related questions.
• Maintain vendor records and accounts payable data within the accounting system.
• Review monthly AP aging reports and follow up on outstanding items.
• Research goods receipt/invoice receipt (GR/IR) discrepancies and obtain invoices for open goods receipts.
• Prepare and process weekly payment runs.
• Manage the accounts payable email inbox and respond promptly to vendor and internal inquiries.
• Maintain accurate documentation and organized records to support internal and external audits.
• Collaborate with purchasing, vendors, and other internal departments to ensure smooth invoice processing and payment operations.
• Assist with special projects and additional accounting duties as needed.

Qualifications

• High school diploma or equivalent required; some college coursework preferred.
• 2-3 years of accounts payable experience in a manufacturing environment.
• Experience managing a high volume of invoices in a fast-paced setting.
• Working knowledge of an accounts payable system; SAP experience is a strong plus.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong attention to detail, organizational skills, and the ability to prioritize competing deadlines.
• Excellent analytical, mathematical, written, and verbal communication skills.
• Proven ability to research discrepancies, solve problems, and work effectively with vendors and internal teams.

Why Consider This Opportunity?

• Contract-to-hire opportunity with the goal of permanent conversion around 90 days.
• Hybrid schedule with four days onsite and one day working remotely each week.
• Opportunity to take ownership of a core accounts payable function within a manufacturing environment.
• Collaborative work environment with exposure to multiple departments and business operations.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] .

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).