Accounts Payable Specialist

Addison Group

Largo (FL)

On-site

USD 31,684 - 37,195

Full time

14 days+

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Job summary

A staffing and recruiting firm is seeking a detail-oriented Accounts Payable Specialist to manage accounts payable functions, ensuring accuracy and compliance. The ideal candidate will have a strong background in 3-way invoice matching and vendor payment processing. This full-time position offers competitive hourly pay ranging from $23.00 to $27.00.

Qualifications

Previous experience in accounts payable focused on 3-way matching.
Must have strong background in vendor payments and expense report auditing.

Responsibilities

Match vendor invoices to purchase orders and ensure proper approvals.
Review and audit employee expense reports for accuracy.
Process and facilitate timely payments to vendors.

Skills

Proficient in Microsoft Office Suite, especially Excel

Strong organizational skills and attention to detail

Customer service oriented

Effective communication and problem-solving skills

Reliable and trustworthy

Education

High school diploma or equivalent

Degree in Business, Accounting, or related field

Tools

Concur or similar systems

Various accounting or ERP systems

Job description

This range is provided by Addison Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$23.00/hr - $27.00/hr

Job Summary:

We are seeking a detail-oriented and motivated Accounts Payable Specialist to join our team. This role is ideal for someone who has a strong background in 3-way invoice matching, vendor payment processing, and auditing expense reports. The successful candidate will play a key role in managing accounts payable functions and ensuring the accuracy and timeliness of outgoing payments, while maintaining compliance with internal policies and accounting standards.

Essential Functions and Responsibilities:

Match vendor invoices to purchase orders and receiving documents (3-way match) and ensure proper approvals are in place in accordance with company policy.
Review and audit employee expense reports in Concur (or similar system) for accuracy and compliance with policy.
Process and facilitate timely payments to vendors, including verifying vendor information and resolving discrepancies.
Monitor and identify opportunities for early payment discounts.
Collaborate with internal teams to request purchase order amendments or stop payments when necessary.
Assist with month-end closing tasks, including preparing accounts payable accruals and reconciling intercompany AP and AR balances.
Calculate and report sales tax based on paid invoices.
Maintain excellent communication with vendors and internal departments to resolve payment issues and inquiries.
Ensure all accounts payable activities are performed with a high degree of accuracy, confidentiality, and in compliance with relevant accounting principles and company policies.
Perform other related duties as assigned.

Knowledge and Skills Requirements:

Proficient in Microsoft Office Suite, especially Excel.
Ability to learn and work within various accounting or ERP systems.
Strong organizational skills and attention to detail.
Customer service oriented with effective communication and problem-solving skills.
Reliable, trustworthy, and able to handle confidential information.
Understanding of accounting principles, fair credit practices, and collection regulations.

Education and Experience Requirements:

High school diploma or equivalent required.
Degree in Business, Accounting, or a related field preferred.
Previous experience in accounts payable with a focus on 3-way matching, vendor payments, and expense report auditing is strongly preferred.

Seniority level