Accounts Payable Specialist

Infusion PA; Lakewood (CO); Hybrid; USD 80,000 - 100,000; Full time

Job summary

An established industry player is seeking a detail-oriented Accounts Payable Specialist to join their dynamic Accounting team. This role involves processing invoices, ensuring timely payments, and maintaining accurate financial records. The successful candidate will thrive in a collaborative environment, contributing to a positive team culture while upholding the company's commitment to quality care. With a hybrid work schedule and competitive compensation, this opportunity offers a chance to grow within a reputable organization dedicated to excellence in the healthcare sector.

Benefits

Annual Bonus Potential

Hybrid Work Schedule

Professional Development Opportunities

Qualifications

• 1-3 years experience in Accounts Payable or related field.
• Intermediate skills in Microsoft Office, especially Excel.

Responsibilities

• Process vendor invoices and check requests efficiently.
• Organize and match purchase orders with invoices.

Skills

Accounts Payable

Attention to Detail

Invoice Processing

Vendor Communication

Problem Solving

Education

Associates Degree in Accounting

Bachelor's Degree in Accounting

Tools

QuickBooks

Intacct

NetSuite

Microsoft Excel

Microsoft Word

Job description

Exciting Opportunity for an Accounts Payable Specialist at Vivo Infusion!

Vivo Infusion is seeking a detail-oriented and experienced Accounts Payable Specialist to join our collaborative and dynamic Accounting team. If you're passionate about ensuring accurate financial processes, have a proven track record in full-cycle AP, and enjoy contributing to a positive team environment, we want to hear from you!

The individual in the position will possess the ability to process invoices and payments in a timely fashion, matching of purchasing and receiving documents, proper invoice coding to the general ledger expense accounts, timely and accurate payments that make full use of available discounts, and proper filing and storage of records.

Compensation:

• $24.00 - 26.00 / hour
• 5% Annual Bonus Potential - Paid Quarterly

Employment Type & Schedule, FLSA Status:

• Full-Time
• Non-Exempt

Reports To: Accounting Supervisor

Location: Hybrid Schedule, reporting to Vivo Infusion Corporate Office 3 days/week.

• 1726 Cole Blvd. Suite 250, Lakewood, CO 80401

Primary Responsibilities:

• Process invoices from vendors and check requests from clinics
• Acquiring proper approval on invoices from coordinator or directors
• Organize and match purchase orders or packing slips for medication supplies to invoices prior to payment
• Correspond with vendors and respond to inquiries
• Review vendor statements, research, and resolve past due invoices and credits
• Call vendors for invoices, change of address, invoice discrepancies
• Post and cut checks from the accounting system weekly
• Process wire transfers and ACH payments and notification to vendors
• Upload checks into JPMorgan system and resolve positive pay issues
• Reconcile and resolve issues with AP sub-ledger to the general ledger
• Ensure overhead invoices are approved before keying into the accounting system
• Assist in month end closing
• Weekly invoice filings
• Knowledge of 1099 forms
• Ensure 1099 forms are on file for all vendors
• Prepare 1096 and 1099 forms each year and mail to the IRS and vendors
• Work with the GL team and operations to resolve AP issues
• Work with operations to complete vendor applications and credit references
• Process employee expense reimbursements and uphold the employee travel policy
• Assist the Controller in managing the external audit
• Train backup for key responsibilities so duties are covered while on vacation
• Perform other duties as assigned
• Maintain Vivo's outstanding reputation by representing the company exemplifying our outlined guiding principles, mission, and values. Learn more about what it means to be Team Vivo, here .

Secondary Responsibilities:

• Identify, recommend and propose process improvements
• Assist in implementing accounting software changes and improvements
• Demonstrate the VIVO Difference culture
• Demonstrate an attitude of continuous improvement
• Attend necessary meetings related to company activities
• Perform other duties as assigned
• Work to implement new processes and research issues

Job Qualifications:

• Associates, BS or BA degree in Accounting Preferred.
• 1-3 years prior A/P, Administrative or other Accounting Experience preferred.
• Intermediate Microsoft Word, Excel, Outlook and Explorer Experience.
• Familiarity with the Healthcare industry is a plus.
• Must be familiar with accounting software such as QuickBooks, Intacct, NetSuite.
• Preferred familiarity with Stampli, Sage Intact, and Bill.com.
• Must possess a high level of attention to detail and high level of accuracy.
• Ability to participate in and contributed during group meetings.

To perform this job successfully, an individual must be able to perform each essential duty exceptionally. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The Vivo Infusion team is focused on providing patients with the highest quality of care in a comfortable, safe, and convenient setting! Vivo is a national company with locations in 15 states, providing opportunities for growth and advancement as well as competitive benefits that support what matters most to you.

Our highly trained medical professionals are dedicated to delivering a safe, comfortable, and affordable solution for our patients. We offer an array of advanced therapeutics and provide personalized, care for every patient. These treatments are delivered by a highly-skilled, clinical nursing staff and monitored by board-certified advanced practitioners.

Vivo Infusion has received The Gold Seal of Approval from The Joint Commission.

The Joint Commission Gold Seal of Approval is a nationally recognized distinction voluntarily earned by a select set of healthcare providers.

An organization that achieves The Gold Seal of Approval shows its commitment to holding itself accountable to a high bar for quality and safety for those they serve.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. The noise level in the work environment is usually low to moderate.

The employee is frequently required to sit and infrequently required to stand, lift and/or move up to 25 pounds. While performing the duties of this job, the employee is required to sit, stand; walk and talk, and hear. Requires excellent visual dexterity and manual dexterity.

This role requires infrequent travel, local and domestic, less than 5% of the time. Travel is primarily by auto and plane.

RECRUITMENT PRIVACY STATEMENT | Notice to All Applicants:

Applicants will never be asked to provide personal identification information (e.g., SSN, Driver’s License, Passport) or financial information (e.g., Banking Information) during the application and Interviewing process.

We may request:

• Contact details such as name, address, email address, and phone number.
• Employment history including previous employers and job titles/positions.
• Background information including academic/professional qualifications, job qualifications, education, certifications or licenses, details included in your CV/resume, transcripts, and employment references.
• Nominated references including their name, contact details, employer, and job role.
• Proof of your eligibility to work in the US.
• Desired salary.

If you have any questions or concerns about this Recruitment Privacy Statement or how we handle your personal data, please contact us at 855.478.1528 or emailing [e-mail] .