Accounts Payable Specialist

Pence Contractors; Lake Oswego (OR); On-site; USD 42,000 - 68,000; Full time

Job summary

Pence Contractors in Portland, OR is seeking an Accounts Payable Specialist to receive, process, verify and reconcile vendor invoices and statements, and complete payments.

Essential duties include daily invoice entry in the ERP system, PO matching, expense processing, and maintaining AP SOPs, while collaborating with project teams to ensure accurate and timely vendor payments.

Qualifications

• Two-year accounting degree or two years of accounts payable experience.
• Proficiency in MS Excel and Office 365; working knowledge of accounting software.
• Strong written and verbal communication, problem solving, and analytical skills.
• Must be able to read, write and understand English.
• Must be able to follow written and verbal instructions.
• Employee must be able to work independently, can exercise independent judgment within defined parameters.

Responsibilities

• Enter invoices daily into the company's ERP platform.
• Match invoices with purchase orders and submit for approval.
• Assign overhead invoices to appropriate personnel for approval.
• Review and process credit card and fuel card statements; code, enter, and pay with proper backup.
• Investigate and resolve issues in invoice processing and statements.
• Partner with project teams to ensure timely payments to vendors and subcontractors.
• Process expense reports.
• Maintain SOPs for AP.
• Respond to inquiries about account status and discrepancies.
• Arrive on time and perform tasks as described in the job description.

Skills

MS Excel

Office 365

Accounting software

Communication

Analytical skills

English literacy

Independant work

Education

Two-year accounting degree or two years accounts payable experience

Tools

ERP platform

Job description

Description

The Accounts Payable Specialist will receive, process, verify and reconcile vendor invoices and statements, and complete payments.

Department: Operations

Location: Portland, OR

Description

The Accounts Payable Specialist will receive, process, verify and reconcile vendor invoices and statements, and complete payments.

Essential Duties and Responsibilities

To perform this job successfully, the employee must be able to perform each essential duty satisfactorily and in a timely manner. The following duties are representative of the job but are not all inclusive and other duties may be assigned as needed.

Accounts Payable duties:

• Daily entry of invoices into the Company's ERP platform
• Matches job invoices with purchase orders and submits for approval
• Assigns overhead invoices in system to appropriate personnel for approval
• Review, process credit card and fuel card statements- code, enter, proper back up and pay
• Investigates and resolves problems associated with the processing of invoices and statements.
• Partners with project teams to ensure accurate and timely payments to vendors and subcontractors
• Process expense reports
• Assist with and maintain standard operating procedures (SOP) for AP
• Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
• Regularly report to work, on time and prepared to perform all tasks as outlined in job description and / or assigned
• Perform duties in a safe, ethical and legal manner following the policies and procedures as established by the Company.

Qualifications

• Two-year accounting degree or two years of accounts payable or similar processing experience.
• Computer literate with excellent MS Excel, Office 365 skills and a working knowledge of accounting software.
• Strong written and verbal communication, problem solving, and analytical skills.
• Must be able to read, write and understand English.
• Must be able to follow written and verbal instructions.
• Employee must be able to work independently, can exercise independent judgment within defined parameters.

Pence Values

Critical to the success of the Accounts Payable Specialist at Pence, is an understanding of our values. You have many duties and qualifications, but highest among them is acting in a way that reflects Pence authentically to our clients, partners, peers, and subcontractors. Our values are:

1. We forge relationships with mutual respect.
2. We are driven to constantly improve.
3. We succeed together.
4. We give of ourselves to fulfill our purpose.
5. We keep our promises, even when no one is looking.
6. We care for the safety and wellbeing of people.