Accounts Payable Specialist

Pence Construction; Portland (OR); On-site; USD 55,000 - 70,000; Full time

Job summary

Pence Construction is seeking an Accounts Payable Specialist in Portland, OR, to manage the full cycle of vendor invoices and statements, ensuring accuracy and timely payments. The role requires proficient Excel/365 usage and strong attention to detail.

Key duties include invoice entry, PO matching, expense processing, and SOP maintenance, with collaboration across project teams to support subcontractor payments. This is a full-time on-site position.

Qualifications

• Two-year accounting degree or two years of accounts payable or similar processing experience.
• Proficient with MS Excel and Office 365; working knowledge of accounting software.
• Strong written and verbal communication, problem solving, and analytical skills.
• Must be able to read, write and understand English; follow written and verbal instructions.
• Able to work independently and exercise judgment within defined parameters.

Responsibilities

• Daily entry of invoices into the Company's ERP platform.
• Matches job invoices with purchase orders and submits for approval.
• Assigns overhead invoices in system to appropriate personnel for approval.
• Review, process credit card and fuel card statements; code, enter, proper backup and pay.
• Investigates and resolves problems in invoice processing and statements.
• Partners with project teams to ensure accurate and timely payments to vendors and subcontractors.
• Process expense reports.
• Assist with and maintain SOPs for AP.
• Respond to inquiries concerning account status and resolve discrepancies.

Skills

MS Excel

Office 365

Analytical skills

Communication skills

Education

Two-year accounting degree

Tools

ERP system

Accounting software

Office 365

Job description

Accounts Payable Specialist

Department: Operations

Employment Type: Full Time

Location: Portland, OR

Description

The Accounts Payable Specialist will receive, process, verify and reconcile vendor invoices and statements, and complete payments.

Essential Duties and Responsibilities

To perform this job successfully, the employee must be able to perform each essential duty satisfactorily and in a timely manner. The following duties are representative of the job but are not all inclusive and other duties may be assigned as needed.

Accounts Payable duties:

• Daily entry of invoices into the Company's ERP platform
• Matches job invoices with purchase orders and submits for approval
• Assigns overhead invoices in system to appropriate personnel for approval
• Review, process credit card and fuel card statements- code, enter, proper back up and pay
• Investigates and resolves problems associated with the processing of invoices and statements.
• Partners with project teams to ensure accurate and timely payments to vendors and subcontractors
• Process expense reports
• Assist with and maintain standard operating procedures (SOP) for AP
• Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons
• Regularly report to work, on time and prepared to perform all tasks as outlined in job description and / or assigned
• Perform duties in a safe, ethical and legal manner following the policies and procedures as established by the Company.

Qualifications

The following qualifications are representative of the knowledge, skills and abilities needed to perform the job but are not all inclusive.

• Two-year accounting degree or two years of accounts payable or similar processing experience.
• Computer literate with excellent MS Excel, Office 365 skills and a working knowledge of accounting software.
• Strong written and verbal communication, problem solving, and analytical skills.
• Must be able to read, write and understand English.
• Must be able to follow written and verbal instructions.
• Employee must be able to work independently, can exercise independent judgment within defined parameters.

Pence Values

Critical to the success of the Accounts Payable Specialist at Pence, is an understanding of our values. You have many duties and qualifications, but highest among them is acting in a way that reflects Pence authentically to our clients, partners, peers, and subcontractors. Our values are:

1. We forge relationships with mutual respect.
2. We are driven to constantly improve.
3. We succeed together.
4. We give of ourselves to fulfill our purpose.
5. We keep our promises, even when no one is looking.
6. We care for the safety and wellbeing of people.