Accounts Payable Specialist

Vaco; San Jose (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Vaco is seeking an Accounts Payable Specialist to manage invoice processing, vendor payments, and reconciliations, ensuring accuracy and compliance with company procedures. The role supports daily financial operations and requires attention to detail in a fast-paced environment.

The ideal candidate will handle AP tasks, maintain ledgers, and collaborate with internal teams and vendors to ensure timely processing of accounts payable activities.

Qualifications

• 1–3 years of Accounts Payable experience.
• Strong understanding of AP processes and vendor relations.
• Excellent attention to detail and organizational skills.
• Proficiency with accounting software and Excel.
• Ability to handle confidential information.

Responsibilities

• Process and enter vendor invoices, match POs, and maintain records.
• Reconcile transactions by verifying entries and balances.
• Analyze invoices to code and allocate expenses.
• Manage vendor payments, monitor discounts, and resolve discrepancies.
• Maintain ledgers and verify transactions.
• Reconcile vendor statements and update vendor information.
• Prepare, organize, and maintain financial records per policy.
• Safeguard confidential financial information.
• Provide general administrative support and record maintenance.
• Collaborate with internal teams and vendors to ensure timely processing.

Skills

AP processes

Invoice management

Vendor relations

Attention to detail

Organizational skills

Prioritize tasks

Communication

Problem solving

Excel

Accounting software

Microsoft Office

Confidential information handling

Tools

Excel

Accounting software

Microsoft Office

Job description

Accounts Payable Specialist

Join a growing organization where your attention to detail and accounting expertise will play a key role in supporting daily financial operations. We are seeking an Accounts Payable Specialist to manage invoice processing, vendor payments, reconciliations, and accounting records while ensuring accuracy, efficiency, and compliance with company procedures.

Responsibilities

• Process and enter vendor invoices, match purchase orders, and maintain accurate records within accounting systems.
• Reconcile processed transactions by verifying entries and comparing system reports to account balances.
• Analyze invoices and expense reports to accurately code and allocate expenses.
• Manage vendor payments by monitoring discount opportunities, preparing payments, resolving discrepancies, and ensuring proper application of credits.
• Maintain accounting ledgers through accurate posting and verification of transactions.
• Reconcile vendor statements and update vendor information as needed.
• Prepare, organize, and maintain financial records in accordance with company policies and retention requirements.
• Safeguard confidential financial and organizational information.
• Provide general administrative support, including document preparation, proofreading, and record maintenance.
• Collaborate with internal teams and vendors to resolve issues and ensure timely processing of accounts payable activities.

Qualifications

• 1-3 years of Accounts Payable experience.
• Strong understanding of AP processes, invoice management, and vendor relations.
• Excellent attention to detail and organizational skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Strong communication and problem-solving skills.
• Proficiency with accounting software and Microsoft Office, particularly Excel.
• Ability to handle confidential information with professionalism and discretion.

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