Accounts Payable Specialist

Vantage Elevator Solutions; Irving (TX); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Salary range

Insurance benefits

401K

Commuter benefits

Paid time off

Tuition reimbursement

Employee Assistance Program

Job summary

Vantage Elevation in Irving, Texas, is seeking an Accounts Payable Specialist to join our team and handle supplier invoices and payments with accuracy, ensuring compliance with company policies and strong vendor relationships.

This regular full-time position requires 2+ years of experience, knowledge of PO/AP processes, and proficiency in accounting software and Excel. You will collaborate within Shared Services to support efficient financial operations and supplier satisfaction.

Qualifications

• Related Associates or higher degree required
• Understanding of Accounting software required
• Intermediate to advanced proficiency in Microsoft Excel
• Working knowledge PO and AP procedures
• Minimum 2 years related working experience
• Attention to details, Analysis of Information, Accounting, Vendor Relationships, PC Proficiency, Good Math Skills, Verbal communication

Responsibilities

• Correspond with other departments to ensure proper accounting and authorization of purchases and expenses
• Verifying and entering “non-PO” invoices such as expense reimbursement, utility bills etc.
• Make sure expenses are charged to proper General Ledger accounts by analyzing invoice/expense before recording entries
• Monitor discount opportunities; verify Federal ID numbers; resolve purchase order, invoice, or payment discrepancies and documentation; ensure credits are received for outstanding memos. Issue stop-payments for checks as needed
• Daily posting of all invoices and check batches to General Ledger
• Archive all checks, invoices, PO’s, receivers and other backup in the Docuware system
• Verify vendor accounts by reconciling monthly statements and related transactions. Request missing invoices if needed.
• Assist in preparation of 1099’s at year end for review before finalization to vendors and filing with IRS
• Protects organization's value by keeping confidential information
• Accomplishes accounting and organization mission by completing all related tasks as needed
• Follow all procedures within the company security policies and discuss with AP Supervisor any work-related irregularities/deficiencies and possible solutions to problems
• Other projects and responsibilities as assigned

Skills

Attention to detail

Verbal communication

Good Math Skills

PC Proficiency

Analytical thinking

Education

Related Associates or higher degree

Tools

Accounting software

Microsoft Excel

Job description

Irving, Texas

If you are a forward-thinker interested in fostering a dynamic and supportive environment, then keep reading! We are searching for a result-oriented Accounts Payable Specialist to join our team at Vantage Elevation.

Regular Position, Full Time

Irving, Texas

About Us

Vantage Elevation, LLC is North America’s leading independent manufacturer of elevator components and systems. Vantage is comprised of eight business units including GAL Manufacturing; GAL Canada; Hollister-Whitney; Elevator Controls; Courion; Bore-Max; Thames Valley Controls and Vertical Dimensions. Through its brands, Vantage supplies almost all electro-mechanical devices used in contemporary elevators. Founded in 1927, the Vantage group employs over 900 staff in multiple locations across the United States, Canada, and United Kingdom.

The Accounts Payable Specialist is responsible for the accurate and timely processing of supplier invoices, expense transactions, and payments while ensuring compliance with company policies and financial controls. This role serves as a key point of contact for internal departments and external suppliers, helping to resolve discrepancies, maintain vendor relationships, and support efficient financial operations. By ensuring the integrity of accounts payable transactions and contributing to process consistency within the Shared Services organization, the Accounts Payable Specialist plays an essential role in supporting operational excellence, supplier satisfaction, and the company's financial objectives.

Requirements

• Related Associates or higher degree required
• Understanding of Accounting software required
• Intermediate to advanced proficiency in Microsoft Excel
• Working knowledge PO and AP procedures
• Minimum 2 years related working experience
• Attention to details, Analysis of Information, Accounting, Vendor Relationships, PC Proficiency, Good Math Skills, Verbal communication

Duties And Responsibilities

• Correspond with other departments to ensure proper accounting and authorization of purchases and expenses
• Verifying and entering “non-PO” invoices such as expense reimbursement, utility bills etc.
• Make sure expenses are charged to proper General Ledger accounts by analyzing invoice/expense before recording entries.
• Monitor discount opportunities; verify Federal ID numbers; resolve purchase order, invoice, or payment discrepancies and documentation; ensure credits are received for outstanding memos. Issue stop-payments for checks as needed
• Daily posting of all invoices and check batches to General Ledger
• Archive all checks, invoices, PO’s, receivers and other backup in the Docuware system
• Verify vendor accounts by reconciling monthly statements and related transactions. Request missing invoices if needed.
• Assist in preparation of 1099’s at year end for review before finalization to vendors and filing with IRS
• Protects organization's value by keeping confidential information
• Accomplishes accounting and organization mission by completing all related tasks as needed
• Follow all procedures within the company security policies and discuss with AP Supervisor any work-related irregularities/deficiencies and possible solutions to problems
• Other projects and responsibilities as assigned

Benefits Of Working With Us

• Salary for Applicants: $65,000 – $75,00 per year - actual compensation will be determined based on experience, location, and in keeping with local legislation).
• Medical/Dental/Vision/Life Insurance/HSA
• 401K (Company Match/Non-Elective)
• Commuter Benefits (NYC)
• Paid Time Off (PTO)
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• and more!

Position Details

• Monday – Friday
• 8:00am – 4:30pm
• Irving, Texas
• Vantage Elevation, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.