Accounts Payable Specialist

Jobot; Irvine (CA); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Growth path to AP Lead

Predictable schedule

End-to-end AP ownership

Job summary

Jobot in Irvine, CA is seeking an Accounts Payable Specialist to own the full AP cycle within a stable, expanding accounting team.

You will process high-volume invoices, ensure accurate coding, perform three-way match, and manage weekly payment runs while reconciling vendor statements. Strong Excel and ERP experience are required, along with 2+ years in accounts payable.

This role offers a growth path toward AP Lead or Staff Accountant and a predictable schedule with good work‑life balance.

Qualifications

• Minimum of 2 years of accounts payable experience.
• Experience with high volume invoice processing and three-way match.
• Understanding of general ledger coding and month-end accruals.
• Strong Excel skills.
• Experience working in an ERP or accounting system.
• High school diploma required, Associate's or Bachelor's degree in Accounting a plus.

Responsibilities

• Process high volume vendor invoices with accurate coding and approval routing.
• Perform three-way match between purchase orders, receipts, and invoices.
• Prepare and execute weekly check, ACH, and wire payment runs.
• Reconcile vendor statements and resolve discrepancies directly with vendors.
• Maintain vendor records including W-9 collection and 1099 preparation.
• Administer employee expense reports and corporate card reconciliation.
• Prepare AP accruals and support the monthly close.
• Support audit requests and improve AP workflows and documentation.

Skills

Accounts payable

Excel

ERP systems

Three-way match

GL coding

Education

High school diploma

Associate's or Bachelor's in Accounting

Tools

ERP

Job description

Job details

This Jobot Job is hosted by: Scott Filbin

Salary: $30 - $36 per hour

A bit about us

We are a well-established company with a strong reputation in our market and steady growth ahead. As the business expands, we are adding an Accounts Payable Specialist to take ownership of the full AP cycle. This is an opportunity to join a stable organization with an experienced accounting team and room to grow.

Why join us

• Stable, well-established company with consistent growth and no history of layoffs
• Accounting team expanding, with a path toward AP Lead or Staff Accountant
• Predictable schedule with a team that respects work-life balance
• Own the AP process end to end rather than handling one piece of it
• Supportive Controller who invests in training and promotes from within

Job Details

This role owns the day-to-day accounts payable cycle and partners across departments on vendor and spend questions.

Responsibilities

• Process high volume vendor invoices with accurate coding and approval routing
• Perform three-way match between purchase orders, receipts, and invoices
• Prepare and execute weekly check, ACH, and wire payment runs
• Reconcile vendor statements and resolve discrepancies directly with vendors
• Maintain vendor records including W-9 collection and 1099 preparation
• Administer employee expense reports and corporate card reconciliation
• Prepare AP accruals and support the monthly close
• Support audit requests and improve AP workflows and documentation

Qualifications

• Minimum of 2 years of accounts payable experience
• Experience with high volume invoice processing and three-way match
• Understanding of general ledger coding and month-end accruals
• Strong Excel skills
• Experience working in an ERP or accounting system
• High school diploma required, Associate's or Bachelor's degree in Accounting a plus

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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