Accounts Payable Specialist

Ledgent Finance & Accounting; Irvine (CA); Hybrid; USD 44,000 - 48,000; Full time

Job summary

Ledgent Finance & Accounting seeks an Accounts Payable Specialist to support a high-volume AP team during a vendor transition and process-improvement initiative in Irvine, CA. This temporary contract runs through December 2026 with potential to become permanent, and offers hybrid/onsite work arrangements.

You will review invoices, manage the AP inbox, monitor PO activity, assist with vendor migrations, and support 1099 reporting while ensuring SOX 404 compliance and strong internal controls.

Qualifications

• Minimum of 5+ years of three-way match/full cycle Accounts Payable experience.
• Hands-on NetSuite experience strongly preferred.
• Understanding of SOX 404 controls and compliance requirements.
• Experience working in a high-volume AP environment.
• Proficiency in Microsoft Excel.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Review and validate invoices prior to payment processing.
• Monitor and manage the Accounts Payable inbox, responding to inquiries and processing requests in a timely manner.
• Process AP transactions accurately and efficiently in a high-volume environment.
• Monitor open purchase orders and proactively communicate with stakeholders regarding PO closures and cleanup needs.
• Assist with vendor maintenance and vendor communication throughout the transition process.
• Support 1099 preparation and reporting activities during Q4.
• Help maintain compliance with internal controls and SOX 404 requirements.
• Partner with the AP Manager to improve processes and support AP automation initiatives.

Skills

Attention to detail

Organizational skills

Task prioritization

Excel

Tools

NetSuite

AP automation tools

Job description

Location: Irvine, CA Hybrid/OnsiteDuration: Temporary Contract - through December 2026 (could go permanent)Pay range: $32-35 p/h Accounts Payable Specialist to support a high-volume AP team during a critical vendor transition and process improvement initiative. This role will work closely with the Accounts Payable Manager to assist with vendor migration activities, invoice processing, purchase order monitoring, and day-to-day AP operations.

Key Responsibilities

• Review and validate invoices prior to payment processing.
• Monitor and manage the Accounts Payable inbox, responding to inquiries and processing requests in a timely manner.
• Process AP transactions accurately and efficiently in a high-volume environment.
• Monitor open purchase orders and proactively communicate with stakeholders regarding PO closures and cleanup needs.
• Assist with vendor maintenance and vendor communication throughout the transition process.
• Support 1099 preparation and reporting activities during Q4.
• Help maintain compliance with internal controls and SOX 404 requirements.
• Partner with the AP Manager to improve processes and support AP automation initiatives.

Qualifications

• Minimum of 5+ years of three-way match/full cycle Accounts Payable experience.
• Hands‑on NetSuite (NS) experience strongly preferred. Large ERP system ok.
• Understanding of SOX 404 controls and compliance requirements.
• Experience working in a high-volume AP environment.
• Strong attention to detail and organizational skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast‑paced environment.
• Proficiency in Microsoft Excel.

Preferred Qualifications

• Exposure to AP automation tools and process improvement initiatives.
• Experience assisting with 1099 reporting.

Ideal Candidate

• Self-starter who can work independently with minimal supervision.
• Strong communicator who can effectively interact with vendors and internal stakeholders.
• Comfortable navigating changing priorities and supporting a busy AP function during a period of growth.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.