ACCOUNTS PAYABLE SPECIALIST

Warrior MFG LLC; Hutchinson (MN); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

401(k) Retirement Plan

Paid Holidays / Holiday pay

Job summary

Warrior MFG LLC in Hutchinson, MN is seeking an Administrative Assistant to support accounting tasks, data entry, invoicing, and records management, ensuring timely payments to vendors.

The role involves processing invoices, matching to POs, GL coding, weekly payment runs, and month-end close activities while upholding internal controls and audit readiness.

Qualifications

• Associate degree or 1–3 years in related field.
• Experience with ERP or accounting systems.
• Strong attention to detail and accuracy.
• Basic understanding of accounting principles.
• Proficiency in Microsoft Excel and data entry.
• Strong organization and time management skills.
• Ability to prioritize and manage multiple tasks.
• Effective communication.
• Ability to work independently or as a part of a team.

Responsibilities

• Multi-tasking.
• Confidentiality.
• Flexibility.
• Process vendor invoices accurately and in a timely manner.
• Match invoices to purchase orders.
• Code invoices to the appropriate general ledger accounts.
• Prepare and process weekly payment runs (checks, ACH, wire transfers).
• Verify pricing, quantities, and approval authorization prior to payment.
• Maintain organized and accurate records of all accounts payable transactions.
• Reconcile vendor statements and resolve discrepancies or billing issues.
• Respond to vendor inquiries and maintain positive relationships.
• Assist with month-end closing activities, including accruals and reporting.
• Ensure compliance with internal controls, policies, and audit requirements.

Skills

Data entry

Attention to detail

Organization

Time management

Effective communication

Independence / teamwork

Prioritization

Education

Associate degree / diploma / certificate in related field

Tools

Microsoft Excel

ERP systems

Job description

Salary Range: $50,000.00 To $60,000.00 Annually

The Administrative Assistant is responsible for supporting various functions within the Company, including accounting. This will include, but may not be limited to, data entry, processing invoices, maintaining accurate records, and ensuring timely accurate payments to vendors, and financial record management.

Responsibilities

• Multi-tasking
• Confidentiality
• Flexibility
• Process vendor invoices accurately and in a timely manner.
• Match invoices to purchase orders.
• Code invoices to the appropriate general ledger accounts.
• Prepare and process weekly payment runs (checks, ACH, wire transfers).
• Verify pricing, quantities, and approval authorization prior to payment.
• Maintain organized and accurate records of all accounts payable transactions.
• Reconcile vendor statements and resolve discrepancies or billing issues.
• Respond to vendor inquiries and maintain positive relationships.
• Assist with month-end closing activities, including accruals and reporting.
• Ensure compliance with internal controls, policies, and audit requirements.

Qualifications

• Associate degree/diploma/certificate in Business Communications/Administrative Assistant/Accounting or related field or 1-3 years of working experience in related field.
• Experience with ERP or accounting systems.
• Strong attention to detail and accuracy.
• Basic understanding of accounting principles.
• Proficiency in Microsoft Excel and data entry.
• Strong organization and time management skills.
• Ability to prioritize and manage multiple tasks.
• Effective communication
• Ability to work independently or as a part of a team.
• Warrior offers a generous benefits package including PTO/ESST time.
• After 60 days of employment FT employees also eligible to receive:
  • Eight (8) hours of holiday pay for nine (9) holidays including Good Friday, the day after Thanksgiving, & Christmas Eve.
  • Bereavement/Funeral Leave for immediate family.
  • Paid Jury Duty Leave.
  • Health Insurance (payroll deductions are non-taxable).
    • Current provider is HealthPartners.
    • Choice of (3) plans.
    • Warrior contributes to premium cost.
    • Reasonable rates for dependent coverage.
  • Dental Insurance (payroll deductions are non-taxable).
    • Current provider is HealthPartners.
    • Warrior pays 100% of employee's premium.
    • Reasonable rates for dependent coverage.
  • Vision Insurance (payroll deductions are non-taxable).
    • Current provider is Guardian - VSP.
    • Reasonable rates for employee and dependent coverage paid for 100% by employee (employee must be enrolled to include dependent coverage).
  • Short-term Disability, Long-term Disability, Basic Life Insurance, Accidental Death & Dismemberment
    • Current provider is Guardian.
    • Warrior pays 100% of employee's premiums.
    • Warrior pays 100% of dependents' life insurance premium (not eligible for STD, LTD & ADD).
  • Voluntary Life Insurance with Accidental Death & Dismemberment
    • Current provider is Guardian.
    • Reasonable rates for employee and dependent coverage paid for 100% by employee (employee must be enrolled to include dependent coverage).
  • Flexible Spending Account (non-taxable payroll deductions for Health Care and Dependent Care).
  • Health Savings Account (non-taxable payroll deductions when enrolled in Warrior's qualifying plan).
• The first of the quarter after 6 months of employment (if age 21 or older), FT employees are eligible to enroll in Warrior's 401(k) retirement plan.
  • Warrior matches 3% of employee's annual compensation through Safe Harbor Profit-Sharing
  • Automatic enrollment at 3% (before tax) contributions with the option to opt out or change contribution type or amount
  • May choose deductions to a 401(k) (before-tax), a Roth (after-tax), or both.
• Educational Assistance
  • Available to all regular, full-time employees who have completed at least one year of active employment at the time the course commences.