Accounts Payable Clerk – Vendor Payables

DeKalb Health; Matteson (IL); On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

Dental and Vision plans

Voluntary benefits including life, etc

Paid Time Off: 40 hours after 3 months

Overtime eligibility

Holiday pay

Employee discounts

Wellness discounts

401(k) with company match

Job summary

DeKalb Health is seeking an Accounts Payable Clerk to accurately enter vendor invoices and travel reimbursements. The role requires high-volume data entry, attention to detail, and adherence to established processes. You will collaborate with stores and the Protection Plan department to ensure proper approvals and coding.

Ideal candidates have strong data entry skills, basic Excel proficiency, and are comfortable learning new systems. Prior AP or accounting experience is helpful but not required.

Qualifications

• Strong data entry skills with a high degree of accuracy.
• Strong attention to detail and organizational skills.
• Ability to follow established processes and manage repetitive, high-volume work.
• Basic Excel proficiency; familiarity with VLOOKUP/XLOOKUP and Pivot Tables is helpful.
• Oracle experience helpful but not required.
• Comfortable learning new systems and technology.
• Previous accounts payable or accounting experience helpful but not required.
• Some prior office or administrative experience required.
• Some college coursework preferred.

Responsibilities

• Enter vendor invoices into the accounts payable system accurately and timely.
• Enter biweekly employee travel and expense reports.
• Work with stores and the Protection Plan department to obtain proper approvals and coding.
• Enter weekly customer and Credit Department refunds.
• Organize vendor checks with appropriate remittance documentation and mail to vendors weekly.
• Maintain organized invoice documentation and retrieve records as needed for research.
• Perform other related duties as assigned.

Skills

Data entry accuracy

Attention to detail

Process adherence

Excel basics

VLOOKUP/XLOOKUP

Pivot Tables

Oracle experience

Learning new systems

AP/accounting experience

Education

Office experience

College coursework

Tools

Excel

Oracle

Job description

• Base Pay $19.00 - $20.50 / Hour
• Employee Type Non-Exempt
• Manage Others No

SUMMARY

Responsible for the accurate and timely entry of vendor invoices and other accounts payable transactions, including employee travel and expense reports, jeweler repair invoices, customer refunds, and credit department refunds. The ideal candidate is detail-oriented, comfortable with high-volume data entry, and able to consistently follow established processes and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Enter vendor invoices into the accounts payable system accurately and timely.
• Enter biweekly employee travel and expense reports.
• Work with stores and the Protection Plan department to obtain proper approvals and coding.
• Enter weekly customer and Credit Department refunds.
• Organize vendor checks with appropriate remittance documentation and mail to vendors weekly.
• Maintain organized invoice documentation and retrieve records as needed for research.
• Perform other related duties as assigned.

SUPERVISORY RESPONSIBILITIES

None.

QUALIFICATIONS

• Strong data entry skills with a high degree of accuracy.
• Strong attention to detail and organizational skills.
• Ability to follow established processes and manage repetitive, high-volume work.
• Basic Excel proficiency; familiarity with VLOOKUP/XLOOKUP and Pivot Tables is helpful.
• Oracle experience helpful but not required.
• Comfortable learning new systems and technology.
• Previous accounts payable or accounting experience helpful but not required.

EDUCATION AND/OR EXPERIENCE

• Some prior office or administrative experience required.
• Some college coursework preferred.

OTHER SKILLS

• Good written and verbal communication skills.
• Ability to work collaboratively as part of a team.
• Professional and dependable in an office environment.
• Ability to organize work, meet deadlines, and maintain accuracy.

PHYSICAL DEMANDS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

Requirements

SUMMARY

Responsible for the accurate and timely entry of vendor invoices and other accounts payable transactions, including employee travel and expense reports, jeweler repair invoices, customer refunds, and credit department refunds. The ideal candidate is detail-oriented, comfortable with high-volume data entry, and able to consistently follow established processes and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Enter vendor invoices into the accounts payable system accurately and timely.
• Enter biweekly employee travel and expense reports.
• Work with stores and the Protection Plan department to obtain proper approvals and coding.
• Enter weekly customer and Credit Department refunds.
• Organize vendor checks with appropriate remittance documentation and mail to vendors weekly.
• Maintain organized invoice documentation and retrieve records as needed for research.
• Perform other related duties as assigned.

SUPERVISORY RESPONSIBILITIES

None.

QUALIFICATIONS

• Strong data entry skills with a high degree of accuracy.
• Strong attention to detail and organizational skills.
• Ability to follow established processes and manage repetitive, high-volume work.
• Basic Excel proficiency; familiarity with VLOOKUP/XLOOKUP and Pivot Tables is helpful.
• Oracle experience helpful but not required.
• Comfortable learning new systems and technology.
• Previous accounts payable or accounting experience helpful but not required.

EDUCATION AND/OR EXPERIENCE

• Some prior office or administrative experience required.
• Some college coursework preferred.

OTHER SKILLS

• Good written and verbal communication skills.
• Ability to work collaboratively as part of a team.
• Professional and dependable in an office environment.
• Ability to organize work, meet deadlines, and maintain accuracy.

PHYSICAL DEMANDS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

Requirements

PAY

BENEFITS

• Dental and Vision- Two dental plans, and a vision plan available.
• Voluntary Benefits- Additional Voluntary benefits including Voluntary Life, Disability, Accident, Critical Illness, Hospital Indemnity, Pet Insurance, and Fitness Discounts.
• Paid Time Off- 40 hours after 3 months, then 80 hours at 1 year anniversary.
• Overtime- May be eligible if meets all requirements.
• Holiday Pay- New Year's Day, Memorial Day, 4th of July, Labor Day, Thanksgiving, and Christmas.
• Discounts- Associate discounts on store purchases available.
• Wellness and other discounts- Employees that participate in annual wellness event and are enrolled in company medical coverage are eligible for Wellness discount. Fitness discounts are also available for both medical enrollees and those not enrolled.
• Retirement / 401(k) Plan- Eligible to participate in the company 401(k) if eligibility is met, following one year anniversary. Company match is 40% of the first 5% that the employee contributes to the plan.