Accounts Payable Specialist

Jonah Energy Llc; Houston (TX); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Generous PTO

401k match

Discretionary profit sharing

Tuition assistance

Professional development

Health, dental, vision insurance

Short-term incentive program

Job summary

Jonah Energy LLC in Houston, TX seeks an Accounts Payable Specialist to process vendor invoices and payments accurately and timely. You will match invoices to supporting documents, route for approvals, and maintain vendor records while supporting month-end activities.

The role requires 2–4 years in AP, experience with OpenInvoice/Quorum ERP, and a collaborative, detail‑driven approach. A 9/80 hybrid schedule applies after an initial period, along with a strong benefits package.

Qualifications

• Understanding of accounts payable processes and accounting principles.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Strong attention to detail and accuracy.
• Effective organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and as part of a team.
• Oil & Gas Exploration & Production experience.
• Associate degree, or equivalent relevant experience.
• 2-4 years of Accounts Payable or related accounting experience.
• Experience processing high-volume invoices in a fast-paced environment.

Responsibilities

• Review, verify, and process vendor invoices accurately and timely.
• Match invoices to purchase orders, field tickets, receipts, and supporting documentation.
• Route invoices for approval and ensure compliance with company approval requirements.
• Process vendor payments, including ACH, wire transfers, and checks.
• Research and resolve invoice discrepancies and payment issues.
• Monitor accounts payable aging and follow up on outstanding items.
• Establish and maintain vendor records, including onboarding and updates through PaymentWorks.
• Respond to vendor inquiries regarding invoice and payment status.
• Reconcile vendor statements and resolve account discrepancies.
• Maintain organized vendor files and supporting documentation.
• Process invoices through Quorum ERP and OpenInvoice.
• Review field service tickets and support documentation to ensure accurate billing.
• Code expenses to the appropriate general ledger accounts, cost centers, wells, leases, and AFEs.
• Coordinate with Operations, Supply Chain, and Accounting to resolve billing and coding questions.
• Maintain accurate accounts payable records and supporting documentation.
• Provide documentation requested for audits and financial reviews.
• Support annual 1099 reporting activities.
• Follow established accounting policies, procedures, and internal controls.

Skills

Accounts payable

Attention to detail

Organizational skills

Communication skills

Multitasking

Team collaboration

Problem solving

Education

Associate degree or equivalent

Bachelor’s degree in accounting or finance

Tools

Quorum ERP

OpenInvoice

PaymentWorks

Microsoft Excel

Job description

POSITION SUMMARYThe Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices and payments while supporting operational and accounting activities. This position works closely with internal departments and external vendors to ensure invoices are properly reviewed, approved, coded, and paid in accordance with company policies and procedures. The role maintains vendor records, supports month-end accounts payable activities, and contributes to efficient accounts payable operations.ESSENTIAL RESPONSIBILITIESReview, verify, and process vendor invoices accurately and timely.Match invoices to purchase orders, field tickets, receipts, and supporting documentation.Route invoices for approval and ensure compliance with company approval requirements.Process vendor payments, including ACH, wire transfers, and checks.Research and resolve invoice discrepancies and payment issues.Monitor accounts payable aging and follow up on outstanding items.Establish and maintain vendor records, including onboarding and updates through PaymentWorks.Respond to vendor inquiries regarding invoice and payment status.Reconcile vendor statements and resolve account discrepancies.Maintain organized vendor files and supporting documentation.Process invoices through Quorum ERP and OpenInvoice.Review field service tickets and support documentation to ensure accurate billing.Code expenses to the appropriate general ledger accounts, cost centers, wells, leases, and AFEs.Coordinate with Operations, Supply Chain, and Accounting to resolve billing and coding questions.Maintain accurate accounts payable records and supporting documentation.Provide documentation requested for audits and financial reviews.Support annual 1099 reporting activities.Follow established accounting policies, procedures, and internal controls.OTHER DUTIESPerform other duties and projects assigned to support the success of the department and companySUPERVISORY RESPONSIBILITIESNoneREQUIRED KNOWLEDGE, SKILLS, AND ABILITIESUnderstanding of accounts payable processes and accounting principles.Proficiency in Microsoft Excel and Microsoft Office applications.Strong attention to detail and accuracy.Effective organizational, communication, and problem-solving skills.Ability to manage multiple priorities and meet deadlines.Ability to work independently and as part of a team.Experience with OpenInvoice.Oil & Gas Exploration & Production experience.REQUIRED EDUCATION AND QUALIFICATIONSAssociate degree, or equivalent relevant experience.2-4 years of Accounts Payable or related accounting experience.Experience processing high-volume invoices in a fast-paced environment.PREFERRED KNOWLEDGE, SKILLS, AND ABILITIESBachelor’s degree in accounting or finance.Experience with Quorum ERP, OpenInvoice, and PaymentWorks.Knowledge of lease operating expenses (LOE), AFEs, and oilfield service invoicing.POSITION SCOPE & IMPACTIndividual contributor responsible for the accurate and timely processing of accounts payable transactions. Supports vendor relationships, financial accuracy, internal controls, and cross-functional collaboration. No supervisory responsibilities.WORK ENVIRONMENTWork in a climate-controlled office and routinely use standard office equipment.TRAVELUp to _5_%, as business requiresPHYSICAL REQUIREMENTSPhysical Requirements% of Work TimeRemain in a seated position90%Speak and hear clearly100%Lift office products and supplies, up to 20lbs.10%Stoop, kneel, bend and reach25%Dexterity to write and manipulate keyboard and mouse100%Candidates may be considered for this position in either Denver, CO or Houston, TX.Jonah Energy determines the salary level for potential new employees by considering a candidate's experience, skills, and education, along with the position's work location, external market conditions and internal pay equity.This position is eligible for a 9/80 hybrid work schedule after 30-days of employment. Work is performed at office on Tuesdays through Thursdays, remote work on Mondays and Fridays.We offer a comprehensive benefit package including generous PTO, 401k match and discretionary profit sharing, tuition assistance, professional development, and eligibility for short term incentive program. Additionally, eligible employees may enroll in health, dental, vision and life insurance on their first day of employment and elect from several voluntary group benefits. As an employee you have the opportunity to make a difference in a company where your position is critical to project success!It has been and will continue to be the policy of Jonah Energy LLC not to discriminate against any employee or applicant for employment because of their race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, veteran status, disability, or other legally protected status. Employment is contingent upon successful completion of pre-employment screenings.