Accounts Payable Clerk

ApplicantPool; Mojave (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

Subsurface Energy Resources is seeking an Accounts Payable Clerk to ensure timely payments, verify invoice approvals, and perform 3-way matching. You will enter vendor invoices, process payments, and assist with 1099 preparations.

This role supports the accounting team with routine AP tasks, reconciliation, and responding to inquiries, while maintaining accurate digital files and contributing to audit readiness.

Qualifications

• High school diploma or equivalent.
• 3 years accounts payable or applicable office experience.
• Basic knowledge and experience with Microsoft Excel.
• Experience working in JD Edwards beneficial but not required.

Responsibilities

• Verify approval and coding on all invoices and payment requests
• Enter and process all vendor invoices
• Prepare and process checks, ACH, and wires for weekly payments
• Audit and verify expense reports
• Reconcile vendor statements
• Maintain account payable digital files
• Support 1099 preparation
• Assist with audit preparation
• Respond to both internal and external AP related inquiries

Skills

Attention to detail

Data analysis

Problem solving

Written & verbal communication

Team collaboration

Time management

Organization

Education

High school diploma or equivalent

Tools

JD Edwards

Microsoft Excel

Concur

Adobe Acrobat

Global Search

Job description

GENERAL PURPOSE OF THIS JOB (Summary)

Reporting to the Finance Manager, the Accounts Payable Clerk ensures company's accounts are paid in a timely manner, ensuring invoices have proper approvals and 3-way matching has been performed. Additionally, the Accounts Payable Clerk reviews and processes expense reimbursements, assists vendors with payment inquiries, and provides other ad-hoc support as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

GENERAL DUTIES

• Verify approval and coding on all invoices and payment requests
• Enter and process all vendor invoices
• Prepare and process checks, ACH, and wires for weekly payments
• Audit and verify expense reports
• Reconcile vendor statements
• Maintain account payable digital files
• Support company credit card reconciliation
• Support 1099 preparation
• Assist with audit preparation
• Respond to both internal and external AP related inquiries
• Assist with other applicable duties or projects that may arise within the accounting department

HEALTH AND SAFETY

• Work in compliance with all Health and Safety rules and regulations for Subsurface Energy Resources
• Be aware of any health and safety hazards or infractions and report same to Health and Safety Department

RELEVANT COMPUTER APPLICATIONS

• Microsoft Office Suite, including Excel, Word, Outlook
• Adobe Acrobat
• Concur
• Global Search
• JD Edwards Accounting System

QUALIFICATIONS

• High school diploma or equivalent
• 3 years accounts payable or applicable office experience
• Basic knowledge and experience with Microsoft Excel
• Experience working in JD Edwards beneficial but not required

SKILLS, KNOWLEDGE & ABILITIES

• High attention to detail
• Analyse data, think critically and solve problems
• Ability to stay engaged and productive in routine or process-driven tasks
• Written and oral communication
• Work and collaborate with others
• Time management
• Organize and track tasks
• Meet deadlines
• Computer literacy and willingness to learn

Supporting a Diverse and Inclusive Workforce

At Subsurface Energy Resources, we believe in diversity and inclusion. We recognize the benefits of a diverse and inclusive workforce and we strive to provide a work environment that is respectful to all employees. One of our core values as a company is giving employees every opportunity to succeed - this starts with treating everyone with dignity and respect and valuing the unique contribution of every employee.

We encourage applications from people of diverse backgrounds and candidates for employment will be assessed in a non-discriminatory manner. In addition to career development training, all employees are provided with diversity and inclusion training. As a team, we will continue to grow and learn together.

We offer a competitive compensation package for our employees, including a generous group benefits plan, and we are committed to providing training and development for all employees.

Subsurface Energy Resources is an Equal Opportunity Employer.