AP/AR Clerk

Sage Oil Vac Inc; Amarillo (TX); On-site; USD 30,000 - 39,000; Full time

Job summary

Sage Oil Vac Inc. seeks an AP/AR Clerk to manage full cycle for our accounting team. You will handle vendor invoicing, payments, and AR billing while maintaining accurate records and supporting month-end close. A focus on compliance and timely communication with vendors and customers is essential.

Ideal candidates have 2–5 years in AP/AR, strong Excel skills, and experience with ERP systems. Oilfield environment experience is a plus, with an at-will, hourly role based in Amarillo, TX.

Qualifications

• Associate degree or higher in accounting, finance, business administration or related field preferred.
• 2–5 years of hands-on AP/AR experience.
• Experience with ERP/accounting software (QuickBooks, Sage, NetSuite or similar).
• Industrial/oilfield services or manufacturing background is a plus.
• Strong Excel skills and data accuracy emphasis.

Responsibilities

• Process vendor invoices accurately and timely, matching toPOs and receiving docs.
• Prepare and execute payment runs (checks, ACH, wires).
• Generate and distribute customer invoices; apply payments and monitor AR aging.
• Assist month‑end close with AP/AR accruals and reconciliations.
• Maintain vendor/customer records and respond to inquiries promptly.
• Support audits and maintain policy-compliant documentation.

Skills

AP/AR processes

Excel

Data extraction

Attention to detail

Organizational skills

Communication skills

Independent work

Education

Associate degree or higher

Tools

ERP software (QuickBooks)

ERP software (Sage)

ERP software (NetSuite)

Job description

JOB TITLE: AP/AR ClerkDEPARTMENT: AccountingCLASSIFICATION: HourlyPurpose and ScopeThe AP/AR Clerk plays a critical role in maintaining the financial health and operational efficiency of Sage Oil Vac. This position is responsible for managing the full cycle of accounts payable and accounts receivable transactions, ensuring accuracy, timeliness, and compliance with company policies.Key ResponsibilitiesAccounts PayableProcess vendor invoices accurately and in a timely manner, matching to purchase orders and receiving documentsVerify invoice discrepancies and resolve billing issues with vendors and internal departmentsPrepare and execute payment runs (checks, ACH, wire transfers) in accordance with payment termsMaintain organized AP records, vendor files, and documentation in accordance with company retention policiesAssist with month-end close by preparing AP aging reports and accrualsManage vendor relationships and respond to payment inquiries professionallyEnsure W-9 documentation and 1099 preparation complianceAccounts ReceivableGenerate and distribute customer invoices accurately and on scheduleMonitor outstanding receivables, follow up on past-due accounts, and apply payments to customer accountsProcess and post cash receipts, checks, and electronic paymentsMaintain AR aging reports and escalate delinquent accounts as neededCoordinate with sales and operations teams to resolve billing discrepancies and customer disputesAssist with month-end AR reconciliation and reportingAdditional Clerical DutiesThe AP/AR Clerk may be assigned additional clerical and administrative tasks as directed by the Controller to support the overall needs of the Finance & Accounting department. These duties may include, but are not limited to:Filing, scanning, and maintaining financial records and documentationPreparing correspondence, memos, and internal communications on behalf of the ControllerAssisting with audit preparation and gathering supporting documentation as requestedSupporting special projects, process improvement initiatives, or departmental needs as assignedPerforming general office duties such as ordering supplies, coordinating mailings, or other administrative tasks as neededQualificationsEducation & ExperienceAssociate’s degree or higher in Accounting, Finance, Business Administration, or a related field preferred2–5 years of hands-on experience in accounts payable and/or accounts receivableExperience working with ERP or accounting software (e.g., QuickBooks, Sage, NetSuite, or similar)Prior experience in an industrial, oilfield services, or manufacturing environment is a plusSkills & CompetenciesStrong understanding of AP/AR processes, general ledger coding, and basic accounting principlesProficiency in Microsoft Excel, including the ability to build and maintain spreadsheets, use formulas, and compile dataAbility to extract and summarize data from multiple systems into organized, accurate reportsHigh attention to detail with a commitment to accuracy and data integrityStrong organizational and time management skills; ability to meet recurring deadlinesEffective written and verbal communication skills for both internal and vendor/customer interactionsSelf-motivated with the ability to work independently and as part of a collaborative teamPhysical Demands and Work EnvironmentThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or listen. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand, walk, sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.General Provisions & Employment ConditionsThis job description is not exhaustive; employees may be assigned additional job-related duties and must follow instructions from authorized personnel. All listed responsibilities are considered essential and may be adjusted to accommodate individuals with disabilities. Successful job performance requires the necessary skills and abilities, though some requirements may preclude individuals who pose safety risks. The document outlines minimum qualifications and does not establish a contractual employment relationship, maintaining an \"at-will\" employment status. The company is an Equal Opportunity Employer, maintains a drug-free workplace, and complies with ADA regulations.