Accounts Payable Specialist

Automatic Data Processing, Inc.; High Point (NC); On-site; USD 42,000 - 60,000; Full time

Job summary

Pella Carolina is seeking an Accounts Payable Specialist to support multiple business units from our High Point, NC location. You will manage vendor invoices, coding, and payments, ensuring accuracy and on-time processing.

You will prepare payment runs, reconcile statements, and maintain vendor records while supporting month-end close and audits. Strong Excel skills and attention to detail are essential.

Qualifications

• 2+ years of accounts payable or related accounting experience.
• Experience with basic accounting principles and accounts payable processes.
• Strong attention to detail and accuracy in data entry and reconciliations.
• Ability to manage deadlines and competing priorities across multiple businesses.
• Proficiency in Microsoft Excel and experience using accounting software.
• Strong communication, problem-solving, and follow-through skills.
• Sound judgment when handling confidential financial information.

Responsibilities

• Enter, review, code, and enter vendor invoices into the GL and vendor accounts.
• Match invoices to purchase orders and approvals as applicable.
• Prepare payment runs in line with vendor terms and policies.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor records, including W-9 forms.
• Support month-end close and assist with year-end processes.
• Provide documentation for audits and accounting requests.
• Identify opportunities to improve AP processes and efficiency.

Education

High School diploma or Equivalent

Bachelor’s degree in finance, accounting, or similar field preferred

Tools

Microsoft Excel

Accounting software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Payable Specialist

Administration Full Time Clerical High Point, NC, US

3 days ago Requisition ID: 2120

Accounts Payable Specialist

JOB SUMMARY

The Accounts Payable Specialist is responsible for supporting accounting operations over multiple businesses under the company’s umbrella. The Accounts Payable Specialist will manage vendor invoices and payments, maintain accurate records, and help ensure expenses are recorded correctly and paid on time.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Always exhibits the highest standard of personal ethics and adheres to all Pella Carolina policies.
• Promote a culture of safety and accountability by adhering to established protocols, proactively identifying potential risks, and fostering a workplace environment where safety is a shared priority
• Receive, review, code, and enter vendor invoices into the appropriate company and general ledger accounts
• Match invoices to purchase orders and supporting documentation, where applicable, and obtain required approvals.
• Prepare payment runs in accordance with vendor terms, payment schedules, and company policies.
• Reconcile vendor statements and resolve discrepancies involving invoices, credits, and payments.
• Maintain accurate vendor records and collect required documentation, including Forms W-9.
• Respond to vendor and internal inquiries promptly and professionally.
• Follow established payment controls, including procedures for verifying vendor information and changes.
• Maintain organized supporting documentation and assist with year-end Form 1099 preparation.
• Maintain clear separation of transactions and records across multiple companies.
• Support month-end close by identifying outstanding invoices, completing assigned reconciliations, and providing information for expense accruals.
• Provide documentation for audits and other accounting requests.
• Identify opportunities to improve accounts payable processes and efficiency.

REQUIREMENTS

• Experience independently managing full-cycle AP
• Working knowledge of basic accounting principles and accounts payable processes.
• Strong attention to detail and accuracy in data entry, coding, and reconciliations.
• Ability to manage deadlines and competing priorities across multiple businesses.
• Proficiency in Microsoft Excel and experience using accounting software.
• Strong communication, problem-solving, and follow-through skills.
• Sound judgment when handling confidential financial information.

EDUCATION AND EXPERIENCE

• High School diploma or Equivalent required.
• Bachelor’s degree in finance, accounting, or similar field preferred.
• 2+ years of accounts payable or related accounting experience.