Accounts Payable Specialist

GAS-FIRED PRODUCTS INC; Charlotte (NC); On-site; USD 42,000 - 62,000; Full time

Job summary

GAS-FIRED PRODUCTS INC in Charlotte, NC seeks an Accounts Payable Specialist to manage vendor invoices, PO matching, and payments.

You will reconcile statements, support month-end close, audits, and maintain vendor records, including W-9s and banking data. Proficiency with ERP, payroll systems, and Excel is required; manufacturing or distribution experience is a plus.

Qualifications

• High school diploma or equivalent required.
• Associate degree in Accounting, Finance, or related field preferred.
• Minimum 3–5 years of accounts payable experience required.
• Experience with ERP, accounting, and payroll systems preferred.
• Manufacturing or distribution industry experience preferred.

Responsibilities

• Receive, review, code, and process vendor invoices accurately and timely.
• Match invoices to purchase orders, receiving documents, and approvals.
• Prepare and process vendor payments via check, ACH, wire transfer, and other methods.
• Reconcile vendor statements and investigate discrepancies.
• Assist with month-end and year-end closing activities, accruals, and reconciliations.

Skills

Accounts payable

Payroll knowledge

Excel

Attention to detail

Time management

Communication skills

Education

High School Diploma

Associate degree in Accounting/Finance

Tools

ERP software

Payroll software

Job description

Job Details

Job Location: Charlotte, NC 28208, Position Type: Full Time, Education Level: High School, Travel Percentage: None, Job Shift: First Shift, Job Category: Accounting

Responsibilities

• Receive, review, code, and process vendor invoices accurately and in a timely manner.
• Match invoices to purchase orders, receiving documents, and supporting approvals.
• Prepare and process vendor payments via check, ACH, wire transfer, and other approved payment methods.
• Reconcile vendor statements and proactively investigate and resolve invoice or payment discrepancies.
• Maintain accurate vendor records, including W-9 forms, banking information, and contact details.
• Establish and maintain positive working relationships with vendors and internal stakeholders.
• Monitor accounts payable aging and ensure timely payment of obligations.
• Assist with month-end and year-end closing activities, including accruals and account reconciliations.
• Support annual audits by providing requested accounts payable documentation and reports.
• Maintain organized electronic and physical records in accordance with company policies.
• Assist with implementation and continuous improvement of accounts payable processes and internal controls.
• Prepare and distribute 1099 forms and related reporting as required.
• Analyze spending trends and assist management with accounts payable reporting and cash flow planning.

Payroll Responsibilities

• Assist with weekly payroll processing through the company's payroll provider.
• Review employee timesheets, attendance records, and payroll input data for accuracy and completeness.
• Maintain employee payroll records, including wage changes, deductions, direct deposit information, and tax elections.
• Verify payroll deductions, garnishments, benefits, and other withholdings.
• Assist in preparing payroll-related reports and supporting year-end payroll activities.
• Respond to routine employee payroll inquiries and elevate complex issues as needed.
• Support compliance with federal, state, and local payroll regulations.
• Assist with payroll account reconciliations and payroll-related audits.

Additional Responsibilities

• Reconcile accounts payable and payroll-related general ledger accounts.
• Assist with financial reporting and audit preparation.
• Maintain strict confidentiality of employee, payroll, and financial information.
• Support other accounting, finance, and administrative functions as assigned.
• Participate in process improvement initiatives and cross-functional projects.

Qualifications

Knowledge and Skills

• Strong knowledge of accounts payable processes and accounting principles.
• Working knowledge of payroll practices and payroll compliance requirements.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication, customer service, and problem-solving skills.
• Ability to work independently while contributing effectively within a team environment.

Education and Experience Requirements

• High school diploma or equivalent required.
• Associate degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum of 3–5 years of accounts payable experience required.
• Experience supporting payroll processing preferred.
• Experience working with ERP, accounting, and payroll systems.
• Manufacturing or distribution industry experience preferred.