Accounts Payable Specialist

ADP, Inc.; Greensboro (NC); On-site; USD 49,000 - 52,000; Full time

Benefits offered by this job

HSA and FSA options

401(k) Profit Sharing Retirement Plan

Paid Time Off

Paid Holidays

Disability Insurance

Company‑Paid Life Insurance

Employee Assistance Program

Pet Insurance

Professional development and career增长

Job summary

National Fleet Management, located in Greensboro, NC, is seeking an Accounts Payable Specialist for our on-site headquarters. This full-time role supports the Accounting team in processing invoices, coordinating payments, and maintaining vendor records to ensure accuracy from start to finish.

You will review invoices, reconcile statements, and assist with month-end close while maintaining high accuracy. Ideal candidates have 1–3 years of AP experience, strong Excel skills, and familiarity with

Qualifications

• 1–3 years of accounts payable, bookkeeping, or related accounting experience preferred
• Experience with billing, accounts receivable, reconciliations, or general accounting is a plus
• Experience working in an ERP or accounting system
• Familiarity with AP automation or electronic invoice workflow systems is a plus
• Proficiency with Microsoft Excel and Microsoft Office
• Strong organizational and time-management skills

Responsibilities

• Processing vendor invoices from receipt through payment
• Reviewing invoices for accuracy, coding, approvals, and supporting documentation
• Matching invoices to purchase orders or related records when applicable
• Preparing and processing check runs, ACH payments, and wire transfers
• Reconciling vendor statements and resolving outstanding balances
• Researching invoice discrepancies, duplicate charges, and payment issues
• Maintaining vendor records, W-9s, and payment details
• Monitoring open invoices and payment deadlines
• Assisting with month-end close and account reconciliations
• Providing documentation for audits and accounting reviews
• Working with Operations and other departments to resolve AP-related questions
• Supporting process improvements and AP workflow efficiencies
• Cross-training in additional accounting areas as needed

Skills

Accounts payable

Excel

Microsoft Office

Vendor management

ERP systems

Karmak

Tools

Karmak

Job description

Salary Range: $48,840.00 To $52,000.00 Annually

Accounts Payable Specialist

Location: Greensboro, NC — National Fleet Management Headquarters
Schedule: Monday–Friday | 8:00 AM–5:00 PM
Work Setting: On-Site
Position Type: Full-Time, Permanent
Pay Range: $48,840–$52,000 annually, based on experience

Join a Growing Accounting Team

National Fleet Management is continuing to expand, and we’re looking for an experiencedAccounts Payable Specialist to support our Accounting team at our Greensboro headquarters.

This role is ideal for someone who enjoys keeping things organized, solving discrepancies, working with vendors, and making sure payments and records are accurate from start to finish.

We’re looking for someone dependable, detail-oriented, and comfortable working in a busy environment where priorities can shift throughout the day.

What You’ll Be Responsible For

In this role, you’ll help manage the day-to-day accounts payable process and support other accounting functions as needed.

Your responsibilities will include:

• Processing vendor invoices from receipt through payment
• Reviewing invoices for accuracy, coding, approvals, and supporting documentation
• Matching invoices to purchase orders or related records when applicable
• Preparing and processing check runs, ACH payments, and wire transfers
• Reconciling vendor statements and resolving outstanding balances
• Researching invoice discrepancies, duplicate charges, and payment issues
• Maintaining vendor records, W-9s, and payment details
• Monitoring open invoices and payment deadlines
• Assisting with month-end close and account reconciliations
• Providing documentation for audits and accounting reviews
• Working with Operations and other departments to resolve AP-related questions
• Supporting process improvements and AP workflow efficiencies
• Cross-training in additional accounting areas as needed

What We’d Like to See

• 1–3 years of accounts payable, bookkeeping, or related accounting experience preferred
• Understanding of basic accounting and accounts payable processes
• Experience with billing, accounts receivable, reconciliations, or general accounting is a plus
• Experience working in an ERP or accounting system
• Karmak experience is helpful but not required
• Familiarity with AP automation or electronic invoice workflow systems is a plus
• Proficiency with Microsoft Excel and Microsoft Office
• Strong organizational and time-management skills
• High level of accuracy and attention to detail
• Ability to research and resolve discrepancies independently
• Strong written and verbal communication skills
• Ability to manage multiple deadlines and priorities
• Willingness to learn new processes and support the broader Accounting team

What Success Looks Like

The person who succeeds in this role is someone who takes responsibility for their work and follows things through to completion.

You’ll likely be a strong fit if you:

• Stay organized even when things get busy
• Notice small details others may overlook
• Follow up instead of allowing issues to sit unresolved
• Work efficiently while maintaining accuracy
• Ask questions when something doesn’t look right
• Communicate clearly with vendors and internal departments
• Enjoy figuring out why numbers don’t match
• Are willing to jump in and help the team when needed

Why Join National Fleet Management?

National Fleet Management provides heavy‑duty truck maintenance and repair services to commercial fleets throughout multiple states.

As the company continues to expand, our Accounting team is growing alongside the business. This position offers the opportunity to broaden your accounting experience, cross‑train in additional functions, and take on increased responsibility as you grow with the organization.

• HSA and FSA options
• 401(k) Profit Sharing Retirement Plan with employer match
• Paid Time Off
• Paid Holidays
• Disability Insurance
• Company‑Paid Life Insurance
• Employee Assistance Program
• Pet Insurance
• Professional development and advancement opportunities

National Fleet Management is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and provide equal employment opportunities to all employees and applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other protected characteristic in accordance with applicable federal, state, and local laws.

Drug-Free Workplace

National Fleet Management is committed to maintaining a safe, healthy, and productive work environment. As a condition of employment, all candidates must successfully pass any pre‑employment screenings required for the position, which may include a background check, drug screening, and/or motor vehicle record review, where applicable.