Accounts Payable Specialist

Amerit Fleet Solutions; Charlotte (NC); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) match

Paid vacation and holidays

Life insurance and disability benefits

Amerit University training program

Employee referral program

Job summary

Amerit Fleet Solutions, a leading fleet maintenance company in the US, is seeking an Accounts Payable Specialist to manage vendor invoices, reconciliations, and ledger postings in Charlotte, NC. The role requires 5+ years in accounts payable, strong Excel skills, and attention to detail.

You will liaise with vendors and internal teams to ensure accurate, timely payments, while benefiting from comprehensive benefits and Amerit University training.

Qualifications

• 5+ years’ experience in accounts payable with general ledger background.
• Solid understanding of basic bookkeeping and AP principles.
• Hands-on experience with spreadsheets and proprietary software.
• Proficiency in English and MS Office.
• Strong time management and planning skills.

Responsibilities

• Monitor and analyze opportunities to reduce waste and improve efficiencies.
• Plan daily third-party services to manage workload.
• Maintain vendor relationships and respond to inquiries.
• Process invoices and reconcile accounts.
• Reconcile monthly statements and balances against system reports.
• Collaborate with internal teams to resolve billing discrepancies.
• Communicate with clients, managers, and technicians by phone, text, and email.
• Perform filing and other duties as assigned.

Skills

Accounts Payable

General Ledger

Excel

MS Office

Vendor relations

Communication

Time management

Multitasking

Tools

Spreadsheets

Fleet management system

Job description

Position Summary

Amerit Fleet Solutions, one of the leading fleet maintenance companies in the US, is looking to hire a skilled Accounts Payable Specialist.

The Accounts Payable Specialist will be responsible for reconciling processed work by verifying entries and comparing system reports to balances. The Accounts Payable Specialist will maintain ledgers by verifying and posting account transactions. Verifying vendor accounts and associated transactions.

Compensation: Competitive Pay -Paid weekly, every Friday! Pay Range: $25.00-$29.00depending on experience.

The benefits of belonging – what’s in it for you?

• Full benefits within 30 days
• Medical, dental, vision, prescription drug coverage, life insurance, disability insurance
• 401(k) match program
• Paid vacation, holidays, and sick time
• Commitment to your safety through boot and prescription safety glasses reimbursement
• Career and learning development with an extensive training program through our Amerit University
• Employee referral program, up to $1,000 bonus
• ASE certification program with fee reimbursement and bonus
• Employee recognition platform that includes opportunities to redeem points for merchandise
• Employee Assistance Program (EAP)
• 24/7 nurse triage line
• Employee discounts on cell phone service and entertainment tickets
• Employee resource groups (ERGs) that foster inclusion
• Wellness and fitness programs through our providers

Essential Duties & Responsibilities

• Monitor and analyze all opportunities to reduce waste and improve efficiencies.
• Plan daily 3rd party services to manage workload.
• Initiates, cultivates and maintains strong relationships with vendors and the Amerit customers they support.
• Perform administrative functions; scanner downloads, repair order maintenance and compliance documentation.
• Communicate with VFM Team Leader to ensure operation's and company's needs are met.
• Provide trustworthy feedback and support to the VFM team
• Build long-term relationships with Amerit customers.
• Comply with all applicable laws/regulations, as well as company policies/procedures.
• Process all incoming purchase order and non-purchase order invoices; verify for multi-field environment.
• Interact with internal business partners to answer questions and resolve billing discrepancies.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Respond to vendor inquiries and take proper action on past due billings.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Protect organization's value by keeping information confidential.
• Participate in educational opportunities to update job understanding
• Perform filing and other duties as assigned
• Communicate with clients, managers, and techs via phone, text, and email.
• Make outbound calls to schedule service with customers.

• 5+ years’ experience in accounts payable with general ledger accounting experience.
• Solid understanding of basic bookkeeping and accounts payable principles.
• Hands-on experience with spreadsheets and proprietary software.
• Proficiency in English and in MS Office.
• Conduct independent research, follow-up, and resolution of PO/variance/matching/receiving issues.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Maintain vendor records, resolve disputes, and build strong relationships.
• Handles complex transactions, reconciliations, vendor issues, and process analysis.
• Advance Excel skills
• Customer service orientation and negotiation skills.
• High degree of accuracy and attention to detail and desire for continuous improvement and learning.
• A positive and professional attitude
• Parts or auto industry experience preferred, but not required
• Familiarity with key vehicle parts
• Ability to update and interact in fleet system
• Excellent written and verbal communication skills (documentation, communication with peers, supervisors, etc.)
• Ability to follow instructions and complete required training
• Strong computer skills/phone/customer service/leadership and interpersonal skills
• Must be multi-tasked oriented
• Experience in customer support is a plus
• Time management and planning skills

Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to regularly lift and move up to 10 pounds
• Ability to stand, walk, sit, talk or hear
• Frequent use of hands and fingers
• Ability to feel and reach with hands and arms