Accounts Payable Specialist

LHH; Fort Lee (NJ); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

Short-term Disability

Additional voluntary benefits

EAP program

Commuter benefits

401K plan

Job summary

LHH in Fort Lee, NJ is seeking an experienced Accounts Payable Specialist to own the full AP cycle in a 100% on-site property management setting. The role emphasizes meticulous process execution, timely payments, and accurate vendor record maintenance.

Ideal candidates will handle ACH and check runs, manage COIs, and support weekly close with detail-oriented reconciliation. On-site schedule Mon-Fri with competitive compensation.

Qualifications

• Prior experience handling full-cycle accounts payable.
• Strong understanding of invoice processing, payment methods, and vendor reconciliations.
• Experience with ACH payments, wire transfers, and weekly check runs.
• Familiarity with 1099 administration and Certificates of Insurance is preferred.
• Proficiency in Microsoft Excel, including VLOOKUPs and Pivot Tables.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Manage the full-cycle accounts payable process, including invoice matching, batching, coding, and processing.
• Prepare and process weekly check runs.
• Execute vendor payments through online portals, including ACH and wire transfers.
• Reconcile vendor statements and resolve outstanding discrepancies.
• Maintain and update vendor records and administer annual 1099 processing.
• Manage Certificates of Insurance (COIs), including distributing copies to customers and coordinating with insurance providers to obtain updated certificates as needed.
• Oversee company-wide corporate credit card administration and reconcile monthly credit card statements.
• Utilize Excel for reporting and account reconciliations, including VLOOKUPs and Pivot Tables.

Skills

Full-cycle AP

Vendor reconciliations

Invoice processing

ACH payments and wire transfers

Excel proficiency (VLOOKUP, PivotTable

Attention to detail

Multitasking

Tools

Microsoft Excel

Job description

Compensation: $60,000 - $75,000 (dependent on level of experience)

A well-established company is seeking an experienced Accounts Payable Specialist to join its team in Fort Lee, NJ. This is a great opportunity for a detail-oriented accounting professional who enjoys managing the full AP cycle and supporting the day-to-day financial operations of a growing property management organization.

Key Responsibilities

• Manage the full-cycle accounts payable process, including invoice matching, batching, coding, and processing.
• Prepare and process weekly check runs.
• Execute vendor payments through online portals, including ACH and wire transfers.
• Reconcile vendor statements and resolve outstanding discrepancies.
• Maintain and update vendor records and administer annual 1099 processing.
• Manage Certificates of Insurance (COIs), including distributing copies to customers and coordinating with insurance providers to obtain updated certificates as needed.
• Oversee company-wide corporate credit card administration and reconcile monthly credit card statements.
• Utilize Excel for reporting and account reconciliations, including VLOOKUPs and Pivot Tables.

Qualifications

• Prior experience handling full-cycle accounts payable.
• Strong understanding of invoice processing, payment methods, and vendor reconciliations.
• Experience with ACH payments, wire transfers, and weekly check runs.
• Familiarity with 1099 administration and Certificates of Insurance is preferred.
• Proficiency in Microsoft Excel, including VLOOKUPs and Pivot Tables.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Location: Fort Lee, NJ
• Schedule: On-site, Monday-Friday
• Work Arrangement: 100% on-site

If you are an experienced AP professional looking for an opportunity to take ownership of the accounts payable function within a real estate/property management environment, we'd love to hear from you!

Benefit offerings include:

• medical
• dental
• vision
• life insurance
• short-term disability
• additional voluntary benefits
• EAP program
• commuter benefits
• 401K plan

Our program provides employees the flexibility to choose the type of coverage that meets their individual needs.

Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements.