Accounts Payable Specialist

System One, Inc.; Florida; On-site; USD 36,000 - 41,000; Full time

Job summary

System One, Inc. in Doral, FL is seeking an Accounts Payable Specialist for a contract role onsite. You will manage invoices, match POs, process payments in SAP, and ensure accurate coding of expenses and vendor accounts.

The ideal candidate has 2–3 years in AP, familiarity with SAP or similar ERP, strong Excel skills, and a proven ability to work independently while collaborating with procurement and finance teams.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field preferred.
• 2–3 years experience in an Accounts Payable role.
• Proficient in SAP or similar ERP and Excel for analysis.
• Ability to work independently and as part of a team.
• Strong attention to detail in a fast-paced environment.

Responsibilities

• Manage incoming AP invoices and supplier communications daily.
• Match POs, receiving docs, and invoices for accuracy.
• Process AP transactions in SAP accurately and timely.
• Code G/L, Cost Center, and WBS on AP vouchers.
• Assist with payments and reconcile vendor statements.
• Support month-end close and audits.
• Maintain vendor files and respond to inquiries.
• Prepare accruals for month-end closing.

Skills

Attention to detail

Independent worker

Team player

Communication skills

Education

Bachelor's degree in Accounting/Finance

Tools

SAP ERP

Microsoft Excel

Outlook

Job description

Job Title: Accounts Payable Specialist
Location: Doral, FL
Type: Contract
Compensation: $26.00 to $30.00/hr
Work Model: Onsite

Responsibilities

• Review and maintain Accounts Payable inbox for incoming invoices from suppliers daily.
• Match purchase orders, receiving documents, and invoices to ensure accuracy of supplier invoices and supporting documentation received.
• Process accounts payable transactions (invoices, credit memos, and debit memos) in SAP accurately and efficiently, in a timely manner, as per documentation received and obtain approval prior to payment.
• Responsible for the accuracy and completeness of G/L Account, Cost Center, and WBS coding of A/P Vouchers, within company guidelines.
• Assist with payment issuance, e.g., pull invoices for payment and verify accuracy of invoices selected for payment.
• Reconcile monthly statements from vendors and handle any discrepancies.
• Reconcile purchase order positions/lines for each vendor.
• Assist in monthly closing and support Finance function during internal and external audits (in accordance with applicable Company guidelines).
• Maintain vendor files and communicate with vendors regarding payment inquiries.
• Contact Key Vendors on a regular basis to reconcile their accounts and ensure that all invoices have been received and payments applied correctly.
• Maintain and update AP Reports on a weekly basis.
• Communicate with the Procurement & Supply Chain Functions the status of all Key Vendor accounts and support resolving any issues regarding payment status.
• Prepare a complete and accurate list of Accruals for month-end closing.
• Maintain complete and organized records and files including all paid and unpaid AP Vouchers.
• Respond to all requests and communications in a timely manner.
• Adhere to all organizational policies & procedures.
• Perform other duties as assigned by manager or designee.

Requirements

• Strong attention to detail, ability to work in a fast-paced environment.
• SAP or similar MRP / ERP Experience.
• Microsoft Excel for reconciliations/data analysis and Outlook for email correspondence.
• Ability to work independently.
• Maintain a positive, professional working relationship and communicate well (both verbal and written) with outside vendors and co-workers.
• Work as part of a team and assist and support other members of Operations and Accounting.
• Bachelor's degree in Accounting, Finance, or related field preferred, but not required.
• Minimum of 2 to 3 years experience in an A/P role.
• Training available.
• Industrial / Manufacturing background experience a plus.

System One, and its subsidiaries including Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System Oneis an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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