Accounts Payable Specialist

Synergy Business Consulting, Inc.; Coral Gables (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

A business consulting firm located in Coral Gables, Florida, seeks an individual skilled in managing invoices and vendor relationships. Responsibilities include verifying invoice accuracy, managing vendor files, processing electronic payments, and reconciling statements. The ideal candidate will assist in closing activities and support initiatives to improve invoice processing efficiency. This role is key for maintaining accurate financial records and ensuring compliance with payment schedules.

Responsibilities

• Review invoices to verify accuracy of charges and quantities.
• Maintain vendor files, ensuring all ACH forms and supporting documentation are current.
• Manage weekly check runs and electronic payments, adhering to company payment schedules.
• Communicate with vendors to resolve discrepancies and address payment inquiries.
• Assist in period-end closing activities, including accruals and reporting.
• Review and process Expense reports.
• Reconcile vendor statements to ensure outstanding invoices are accounted for.
• Work closely with teams to validate expenses and allocate costs appropriately.
• Support process improvement initiatives to streamline invoice processing.

Job description

• Review invoices to verify accuracy of charges and quantities.
• Maintain vendor files, ensuring all ACH forms, and supporting documentation are current and compliant.
• Manage weekly check runs and electronic payments, ensuring adherence to company payment schedules.
• Communicate with vendors to resolve discrepancies, obtain missing documentation, and address payment inquiries.
• Assist in period-end closing activities, including accruals, reporting, and AP reconciliations.
• Review and process Expense reports
• Reconcile vendor statements to ensure all outstanding invoices are accounted for.
• Work closely with Operations and Store Support teams to validate expenses and allocate costs appropriately to store-level P&Ls.
• Support process improvement initiatives to streamline invoice processing and enhance automation across multiple brands.