Accounts Payable Specialist

Kforce Inc; Conshohocken (Montgomery County); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

HSA

FSA

401(k)

Job summary

Kforce Inc in Conshohocken, PA is seeking a detail-oriented Accounts Payable Specialist to manage invoice processing, vendor payments, and reconciliations while supporting month-end close.

Responsibilities include matching invoices to POs, verifying pricing and coding, maintaining vendor records, responding to inquiries, and monitoring AP aging to assist cash flow forecasting.

The ideal candidate has 2+ years of AP experience, familiarity with Costpoint or OnBase, and strong Excel skills.

Qualifications

• Degree in Accounting, Finance, Business, or related field preferred.
• 2+ years of Accounts Payable or related accounting experience preferred.
• Experience with Costpoint or OnBase required.
• Experience with invoice processing, coding, and purchase order matching.
• Experience preparing vendor payments and reconciling vendor accounts.
• Proficiency with Microsoft Excel and Microsoft Office applications.

Responsibilities

• Receive, review, and process vendor invoices.
• Match invoices against purchase orders and approvals.
• Verify pricing, taxes, account coding, and approvals.
• Prepare and process weekly check runs, ACH, and credit card payments.
• Reconcile vendor statements and research outstanding items.
• Investigate and resolve invoice and payment discrepancies.
• Maintain accurate vendor records, W-9s, and documentation.
• Respond to vendor inquiries and payment-related issues.
• Monitor AP aging and assist with cash flow forecasting.
• Support month-end close, accruals, and AP reconciliations.
• Prepare AP reports and supporting schedules.
• Ensure compliance with company policies and internal controls.
• Assist audits and provide requested AP documentation.
• Contribute to process improvements and special projects.

Skills

Attention to detail

Time management

Communication skills

Multitasking

Invoice discrepancies

Education

Accounting/Finance degree

Tools

Costpoint

OnBase

Microsoft Excel

Job description

Responsibilities

Kforce has a client that is seeking an Accounts Payable Specialist in Conshohocken, PA. Summary: We are seeking a detail-oriented Accounts Payable Specialist to manage invoice processing, vendor payments, reconciliations, and accounts payable support. This role is responsible for ensuring vendor invoices are accurately coded, properly authorized, and processed in a timely manner. Key Responsibilities:

• Accounts Payable Specialist will receive, review, and process vendor invoices
• Match invoices against purchase orders, packing slips, and approval documentation
• Verify pricing, quantities, taxes, account coding, and required approvals
• Prepare and process weekly check runs, ACH payments, and credit card payments
• Reconcile vendor statements and research outstanding items
• Investigate and resolve invoice and payment discrepancies
• Maintain accurate vendor records, W-9s, and supporting documentation
• Respond to vendor inquiries and assist with payment-related issues
• Monitor AP aging and assist with cash flow forecasting
• As an Accounts Payable Specialist, you will support month-end close activities, including accruals and AP reconciliations
• Prepare AP reports and supporting schedules
• Maintain compliance with company policies, procedures, and internal controls
• Support audits and provide requested AP documentation
• Assist with process improvements and special accounting projects as needed

Requirements

• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field preferred
• 2+ years of Accounts Payable or related accounting experience preferred
• Experience with Costpoint or OnBase required
• Experience with invoice processing, coding, and purchase order matching
• Experience preparing vendor payments and reconciling vendor accounts
• Understanding of basic accounting and Accounts Payable principles
• Proficiency with Microsoft Excel and Microsoft Office applications
• Strong attention to detail and accuracy
• Strong organizational and time-management skills
• Strong written and verbal communication skills
• Ability to research and resolve invoice discrepancies
• Ability to manage multiple priorities and meet deadlines

Preferred Qualifications

• High-volume invoice processing experience
• Experience with ACH, check, and credit card payments
• Month-end close and accrual experience
• Experience supporting audit and compliance activities

Key Competencies

• Accounts Payable
• Costpoint
• OnBase
• Invoice Processing
• Purchase Order Matching
• Vendor Management
• Vendor Reconciliations
• ACH & Check Processing
• AP Aging
• Month-End Close
• Accruals
• Microsoft Excel

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.