Accounts Payable Specialist

Momentum Environmental Solutions, LLC; City of Rochester (NY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive salaries

Bonus plans

401K with company match

Paid Time Off (PTO)

Paid holidays

EOE employer

Job summary

Momentum Environmental, Rochester, is seeking an Accounts Payable Specialist to support the finance team with accurate expense tracking and timely payments. You will process invoices, reconcile statements, and handle weekly check runs, ACHs, and wires while maintaining AP records for audits.

Ideal candidate has 2+ years AP experience, strong Excel/Word skills, and ability to collaborate across teams in a fast-growing company.

Qualifications

• High school diploma or equivalent required.
• Minimum 2 years of accounts payable related experience.
• Excellent written and verbal communication skills required.
• Excellent computer skills including proficient use of MS Excel and Word.
• Experience with Acumatica or other cloud-based accounting systems is a plus; experience with comparable platforms required.
• Ability to work effectively across organizational and functional boundaries.
• Team-oriented and able to manage multiple priorities and meet deadlines.
• Must be detail oriented with strong analytical skills.

Responsibilities

• Process a high volume of vendor invoices in a timely and accurate manner.
• Match purchase orders, receipts, and invoices to ensure proper documentation and approvals.
• Monitor accounts to ensure payments are up to date and resolve invoice discrepancies.
• Reconcile monthly vendor statements and respond to vendor inquiries.
• Assist with weekly check runs, ACH payments, and wire transfers.
• Maintain and organize AP records and documentation for audits.
• Assist with month-end closing activities related to accounts payable.
• Collect and record employee expense receipts.
• Support the finance team with other duties as needed.

Skills

Microsoft Office

Communication skills

Team collaboration

Analytical skills

Time management

Education

High school diploma or equivalent

Tools

Acumatica

Cloud-based accounting systems

Job description

Accounts Payable Specialist

Momentum Environmental (“Momentum”) provides specialized environmental, industrial and waste management services to several leading industries in the northeast. Momentum has an opening for an experienced Accounts Payable Clerk. Momentum serves an impressive client base in the northeast and is experiencing rapid growth through organic and M&A activities. The Accounts Payable Clerk will support Momentum`s business through accurate tracking and recording of expenses.

This position reports to the Controller and is primarily responsible for processing vendor invoices, reconciling vendor statements, and ensuring timely and accurate payments. This position requires strong problem-solving skills and high attention to detail. Job responsibilities may be changed or expanded at will and are expected to expand in conjunction with experience and the company’s growing needs.

Essential Responsibilities

• Process high volume of vendor invoices in a timely and accurate manner.
• Match purchase orders, receipts, and invoices to ensure proper documentation and approvals.
• Monitor accounts to ensure payments are up to date and resolve invoice discrepancies.
• Reconcile monthly vendor statements and respond to vendor inquiries.
• Assist with weekly check runs, ACH payments, and wire transfers.
• Maintain and organize AP records and documentation for audits.
• Assist with month-end closing activities related to accounts payable.
• Collect and record employee expense receipts.
• Support the finance team with other duties as needed.

Core Competencies

• Has a solid working knowledge of and skill in using Microsoft Office; knows how to maximize Microsoft Office to benefit and enhance documents; utilizes in-house resources for further expertise.
• Actively seeks to understand his/her own strengths/weaknesses and works continuously to improve; seeks opportunities for personal and professional growth; accepts constructive feedback well; asks for help when needed.
• Is proactive in her/his attempts to assist others with their work efforts; is a valued member of her or his team and acts appropriately in helping the team with its efforts; develops processes to complete tasks and asks the appropriate next questions to make sure all details are complete.

Specific Skills, Experience and Qualifications

• High school diploma or equivalent required.
• Minimum 2 years of accounts payable related experience
• Excellent written and verbal communication skills required
• Excellent computer skills including proficient use of MS Excel and Word
• Experience with Acumatica or other cloud-based accounting systems a plus; experience with comparable platforms/systems required
• Ability to work effectively across organizational and functional boundaries
• Ability to work as part of a team and overcome challenges associated with a rapidly growing business
• Must be detailed oriented with strong analytical skills
• Demonstrate ability to handle multiple priorities and meet deadlines; ability to adapt to change
• Must be able to assume initiative and work independently with minimal direction
• Strong communication, organizational, time management, and documentation skills

Benefits

• Competitive salaries
• Bonus plans
• Progressive health benefits
• 401K with company match
• Paid Time Off (PTO)
• Paid holidays
• Momentum is an EOE employer