Accounts Payable Specialist

Momentum Environmental; City of Rochester (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Momentum Environmental in Rochester, NY, is seeking an experienced Accounts Payable Clerk to support the finance team with accurate expense tracking and timely payments. The role reports to the Controller and handles vendor invoices, reconciliations, and AP records.

The position requires 2+ years of AP experience, strong Excel/Word skills, and keen attention to detail. Momentum’s growth through organic and M&A activity drives a collaborative, proactive team culture.

Qualifications

• High school diploma or equivalent.
• Minimum 2 years of accounts payable experience.
• Excellent written and verbal communication skills.
• Excellent computer skills including proficient use of MS Excel and Word.
• Experience with Acumatica or other cloud-based accounting systems a plus; experience with comparable platforms/systems required.
• Ability to work effectively across organizational and functional boundaries.
• Ability to work as part of a team and overcome challenges associated with a rapidly growing business.
• Must be detailed oriented with strong analytical skills.

Responsibilities

• Process high volume of vendor invoices in a timely and accurate manner.
• Match purchase orders, receipts, and invoices to ensure proper documentation and approvals.
• Monitor accounts to ensure payments are up to date and resolve invoice discrepancies.
• Reconcile monthly vendor statements and respond to vendor inquiries.
• Assist with weekly check runs, ACH payments, and wire transfers.
• Maintain and organize AP records and documentation for audits.
• Assist with month-end closing activities related to accounts payable.
• Collect and record employee expense receipts.
• Support the finance team with other duties as needed.

Skills

Accounts payable

MS Excel

MS Word

Acumatica

Vendor invoice processing

Communication skills

Analytical skills

Teamwork

Detail oriented

Education

High school diploma

Tools

Acumatica

Job description

Momentum Environmental (“Momentum”) provides specialized environmental, industrial and waste management services to several leading industries in the northeast. Momentum has an opening for an experienced Accounts Payable Clerk. Momentum serves an impressive client base in the northeast and is experiencing rapid growth through organic and M&A activities. The Accounts Payable Clerk will support Momentum`s business through accurate tracking and recording of expenses.

This position reports to the Controller and is primarily responsible for processing vendor invoices, reconciling vendor statements, and ensuring timely and accurate payments. This position requires strong problem-solving skills and high attention to detail. Job responsibilities may be changed or expanded at will and are expected to expand in conjunction with experience and the company’s growing needs.

• Process high volume of vendor invoices in a timely and accurate manner.
• Match purchase orders, receipts, and invoices to ensure proper documentation and approvals.
• Monitor accounts to ensure payments are up to date and resolve invoice discrepancies.
• Reconcile monthly vendor statements and respond to vendor inquiries.
• Assist with weekly check runs, ACH payments, and wire transfers.
• Maintain and organize AP records and documentation for audits.
• Assist with month-end closing activities related to accounts payable.
• Collect and record employee expense receipts.
• Support the finance team with other duties as needed.

Core Competencies

• Has a solid working knowledge of and skill in using Microsoft Office; knows how to maximize Microsoft Office to benefit and enhance documents; utilizes in-house resources for further expertise.
• Actively seeks to understand his/her own strengths/weaknesses and works continuously to improve; seeks opportunities for personal and professional growth; accepts constructive feedback well; asks for help when needed.
• Is proactive in her/his attempts to assist others with their work efforts; is a valued member of her or his team and acts appropriately in helping the team with its efforts; develops processes to complete tasks and asks the appropriate next questions to make sure all details are complete.

Specific Skills, Experience and Qualifications

• High school diploma or equivalent required.
• Minimum 2 years of accounts payable related experience
• Excellent written and verbal communication skills required
• Excellent computer skills including proficient use of MS Excel and Word
• Experience with Acumatica or other cloud-based accounting systems a plus; experience with comparable platforms/systems required
• Ability to work effectively across organizational and functional boundaries
• Ability to work as part of a team and overcome challenges associated with a rapidly growing business
• Must be detailed oriented with strong analytical skills
• Demonstrate ability to handle multiple priorities and meet deadlines; ability to adapt to change
• Must be able to assume initiative and work independently with minimal direction
• Strong communication, organizational, time management, and documentation skills