Project-Based Accounts Payable Specialist

Vaco by Highspring; Cincinnati (OH); On-site; USD 50,000 - 65,000; Full time

Job summary

A project-based organization in Cincinnati is looking for a detail-oriented Accounts Payable Specialist to manage the full-cycle accounts payable function. This role requires strong communication skills and attention to detail, particularly in tracking receipts and ensuring timely documentation. Candidates should have experience in a project-based environment. Responsibilities include processing invoices, managing vendor records, and assisting with process improvements. The work is onsite with standard hours of 40 per week.

Qualifications

• Experience in accounts payable within a project-based environment.
• Strong attention to detail with a high level of accuracy.
• Ability to self-review work and meet deadlines.

Responsibilities

• Process invoices, vouchers, and payments for operating and project expenses.
• Set up and maintain vendor records, ensuring proper documentation.
• Track down receipts and supporting documentation from employees.

Skills

Attention to detail

Interpersonal skills

Tools

Deltek Vantagepoint

Job description

We are seeking a detail-oriented Accounts Payable Specialist to join a growing, project-based organization. Reporting directly to the Controller, this individual will take ownership of the full-cycle accounts payable function, supporting both operational and project-related expenses.

This is a high-impact role in a fast-paced environment where strong communication skills and persistence are key-especially when tracking down receipts and ensuring timely documentation.

Schedule & Work Environment

Onsite in Cincinnati, OH (Downtown)

Standard hours: 7:30 AM - 4:00 PM or 8:00 AM - 5:00 PM

Typically 40 hours/week

Accounts Payable Specialist

📍 Cincinnati, Ohio (Onsite)

Position Summary

We are seeking a detail-oriented Accounts Payable Specialist to join a growing, project-based organization. Reporting directly to the Controller, this individual will take ownership of the full-cycle accounts payable function, supporting both operational and project-related expenses.

This is a high-impact role in a fast-paced environment where strong communication skills and persistence are key-especially when tracking down receipts and ensuring timely documentation.

Schedule & Work Environment

• Onsite in Cincinnati, OH (Downtown)

• Standard hours: 7:30 AM - 4:00 PM or 8:00 AM - 5:00 PM

• Typically 40 hours/week
  
  

Key Responsibilities



Accounts Payable

• Process invoices, vouchers, and payments for operating and project expenses

• Set up and maintain vendor records, ensuring proper documentation

• Code transactions to appropriate general ledger accounts

• Process and reconcile corporate credit card expenses

• Track down receipts and supporting documentation from employees and consultants

• Partner with Procurement and internal teams to ensure proper invoice approvals

• Manage recurring and critical payments to ensure timeliness

• Process employee expense reports

• Execute weekly check and ACH runs; prepare payments for distribution

• Upload ACH and positive pay files to banking portals

• Prepare and manage annual 1099 filings
  
  

Additional Responsibilities

• Assist with process improvements and paperless initiatives

• Support project setup and maintenance in the system

• Upload client invoices to portals (e.g., Coupa)

• Provide backup support for time entry review related to payroll
  
  

Qualifications

Required:

• Experience in accounts payable within a project-based environment (engineering, construction, consulting, architecture, etc.)

• Strong attention to detail with a high level of accuracy

• Ability to self-review work and meet deadlines

• Strong interpersonal skills and willingness to follow up persistently for missing information

Preferred:

• Experience with Deltek Vantagepoint (not required)

• Exposure to project accounting or job costing environments
  
  

What We're Looking For

• Someone who thrives in a fast-paced, evolving environment

• A proactive communicator who isn't afraid to follow up multiple times to get what's needed

• A team player who builds strong internal relationships

• A continuous learner who enjoys improving processes