Accounts Payable Specialist

EnTrans International; Gatesville, Northern (TX, KY); Hybrid; USD 42,000 - 63,000; Full time

Job summary

EnTrans International is seeking an Accounts Payable Specialist to support day-to-day AP processing and basic accounting tasks. You will ensure accurate records, timely vendor payments, and assist with year-end activities.

The role requires 2+ years in accounts payable, strong Excel and ERP experience (SAP/Oracle/NetSuite/QuickBooks), and excellent communication. Manufacturing/distribution familiarity is a plus. On-site work in Texas preferred.

Qualifications

• 2+ years of hands-on experience in accounts payable.
• Experience with accounts receivable is a plus.
• Proficient in SAP, Oracle, NetSuite, or QuickBooks and Excel.

Responsibilities

• Process vendor invoices with proper coding and approvals.
• Match POs, receipts, and invoices for accuracy.
• Reconcile vendor statements and resolve discrepancies.
• Prepare check runs, ACH, and wire transfers.
• Backup for front desk responsibilities.

Skills

Attention to detail

Organizational skills

Communication skills

Multitasking

Education

Associate Degree in Accounting/Finance or related field

Tools

SAP

Oracle

NetSuite

QuickBooks

Microsoft Excel

Job description

Position Summary:We are seeking a detail-oriented and highly organized Accounts Payable Specialist to support the day‑to‑day processing of accounts payable transactions while providing other intermittent accounting support. This role ensures accurate financial record‑keeping, timely vendor payments, and contributes to efficient cash flow management.

Key Responsibilities:

Accounts Payable (Primary Function)

• Process vendor invoices accurately and in a timely manner, ensuring proper coding, approvals, and compliance with company policies.
• Match purchase orders, receipts, and invoices to ensure accuracy.
• Reconcile vendor statements and resolve any discrepancies or issues.
• Prepare and process check runs, ACH payments, and wire transfers.
• Maintain vendor files and respond to vendor inquiries professionally.
• Assist with 1099 preparation and year‑end reporting requirements.
• Backup for Front Desk Responsibilities.
• Other duties assigned by the position’s manager.

Accounts Receivable (Support Function)

• Post customer payments, including checks, ACH, and credit card transactions.
• Assist in issuing invoices and MSOs as needed.
• Support the collections process by following up on past due accounts or assisting in gathering documentation for collection efforts.
• Help reconcile AR aging reports and resolve unapplied cash or billing discrepancies.
• Provide backup coverage for AR staff during peak periods or absences.

Qualifications:

• Associate Degree in Accounting, Finance, or related field preferred; equivalent experience considered.
• 2+ years of hands‑on experience in accounts payable; experience with accounts receivable is a plus.
• Proficient in accounting software (e.g., SAP, Oracle, NetSuite, QuickBooks) and Microsoft Excel.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to support multiple tasks and meet deadlines in a fast‑paced environment.
• Excellent communication and interpersonal skills for internal and external interactions.

Preferred Attributes:

• Experience in a manufacturing or distribution environment.
• Familiarity with ERP systems and electronic payment platforms.
• Willingness to collaborate across finance functions and support continuous improvement efforts.

Travel Required

No .

Advanced

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