Accounts Payable Specialist

Kalyn Siebert; Gatesville (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Kalyn Siebert seeks an Accounts Payable Specialist to support daily AP transactions and intermittent accounting tasks. You will ensure accurate records, timely vendor payments, and help manage cash flow.

Responsibilities include processing invoices, matching POs, reconciling statements, issuing payments (checks, ACH, wires), maintaining vendor files, and assisting with 1099s and year-end reporting. It requires attention to detail and teamwork in a manufacturing/distribution context.

Qualifications

• Associate degree in accounting/finance preferred; equivalent experience considered.
• 2+ years of hands-on accounts payable experience; AR experience a plus.
• Proficient in accounting software (SAP, Oracle, NetSuite, QuickBooks) and Excel.
• Strong attention to detail, accuracy, and organization.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Process vendor invoices accurately and timely with proper coding and approvals.
• Match purchase orders, receipts, and invoices for accuracy.
• Reconcile vendor statements and resolve discrepancies.
• Prepare and process check runs, ACH payments, and wire transfers.
• Maintain vendor files and respond to inquiries professionally.
• Assist with 1099 preparation and year-end reporting.
• Backup for Front Desk responsibilities.
• Support AR activities as needed and assist in collections.

Skills

SAP

Oracle

NetSuite

QuickBooks

Microsoft Excel

Attention to detail

Education

Associate degree in accounting/finance

Tools

ERP systems

Job description

Position Summary

We are seeking a detail-oriented and highly organized Accounts Payable Specialist to support the day-to-day processing of accounts payable transactions while providing other intermittent accounting support. This role ensures accurate financial record-keeping, timely vendor payments, and contributes to efficient cash flow management.

Key Responsibilities

Accounts Payable (Primary Function)

• Process vendor invoices accurately and in a timely manner, ensuring proper coding, approvals, and compliance with company policies.
• Match purchase orders, receipts, and invoices to ensure accuracy.
• Reconcile vendor statements and resolve any discrepancies or issues.
• Prepare and process check runs, ACH payments, and wire transfers.
• Maintain vendor files and respond to vendor inquiries professionally.
• Assist with 1099 preparation and year-end reporting requirements.
• Backup for Front Desk Responsibilities.
• Other duties assigned by the position's manager.

Accounts Receivable (Support Function)

• Post customer payments, including checks, ACH, and credit card transactions.
• Assist in issuing invoices and MSOs as needed.
• Support the collections process by following up on past due accounts or assisting in gathering documentation for collection efforts.
• Help reconcile AR aging reports and resolve unapplied cash or billing discrepancies.
• Provide backup coverage for AR staff during peak periods or absences.

Qualifications

• Associate Degree in Accounting, Finance, or related field preferred; equivalent experience considered.
• 2+ years of hands-on experience in accounts payable; experience with accounts receivable is a plus.
• Proficient in accounting software (e.g., SAP, Oracle, NetSuite, QuickBooks) and Microsoft Excel.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to support multiple tasks and meet deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills for internal and external interactions.

Preferred Attributes

• Experience in a manufacturing or distribution environment.
• Familiarity with ERP systems and electronic payment platforms.
• Willingness to collaborate across finance functions and support continuous improvement efforts.

Skills

• Accounting Operations (preferred)

Equal Opportunity Employer

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.