Accounts Payable Specialist

Ziegler; Chicago (IL); On-site; USD 60,000 - 70,000; Full time

Job summary

Ziegler is seeking an Accounts Payable Specialist in Chicago, IL to lead AP and expense reporting, manage Paramount Workplace, and oversee corporate card programs. The role requires attention to detail and strong organizational skills in a fast-paced environment.

The ideal candidate will have 3–7 years in Accounts Payable or related accounting roles, a degree in accounting, and proficiency with Microsoft Word and Excel. On-site position with strong collaboration across teams.

Qualifications

• Degree in Accounting preferred.
• Three to seven years of professional office experience, ideally in Accounts Payable, Accounting or similar role.
• Paramount Workplace experience preferred.
• Experience in Microsoft Suite applications, proficiency in Word and Excel required.
• Excellent organizational and project management skills.
• Ability to handle multiple tasks and effectively prioritize.
• Strong attention to detail.
• Ability to deliver results in a fast-paced environment.

Responsibilities

• Input invoices into Workplace for weekly payment processing, ensuring proper G/L coding and correct approval chain routing.
• Review invoices input by others into Workplace.
• Maintain all vendors in Workplace.
• Onboard and provide on-going training and support to the company.
• Track monthly accruals of unpaid invoices.
• Track prepaid project expenses.
• Support annual 1099 reporting process.
• Keep current on system changes, upgrades and available products and reports.
• Issue and cancel Amex Corporate Cards; monitor balances and delinquent accounts.
• Maintain card member activity and various reports.
• Review and process Workplace expense reports and travel bookings.
• Administer the American Express Corporate Card Program.

Skills

Attention to detail

Organizational skills

Project management

Microsoft Word

Microsoft Excel

Multi-tasking

Communication skills

Education

Degree in Accounting

Tools

Paramount Workplace

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Payable Specialist

Chicago, IL, US

2 days ago Requisition ID: 1307

Salary Range: $60,000.00 To $70,000.00 Annually

CORPORATE PROFILE

Ziegler is a specialty investment bank with unique expertise in complex credit structures and advisory services. Headquartered in Chicago with regional and branch offices throughout the U.S., Ziegler creates tailored financial solutions for our clientele. Ziegler is ranked nationally as one of the leading investment banking firms in our specialty sectors of healthcare, senior living, and education finance as well as corporate finance and FHA/HUD. Ziegler serves institutional and individual investors through our capital markets and full-service wealth management professionals.

POSITION OVERVIEW

Ziegler is seeking an Accounts Payable Specialist to lead the Accounts Payable and Expense Reporting functions as well as administer Paramount Workplace. This role provides a great opportunity for a professional to lead a high visibility function for the firm, interacting with people of all levels. The ideal candidate should demonstrate strong communication skills, great attention-to-detail as well as organization and project management skills.

• Accounts Payable
  • Input invoices into Workplace for weekly payment processing, ensuring proper G/L coding and correct approval chain routing
  • Review invoices input by others into Workplace
  • Maintain all vendors in Workplace
  • Onboard and provide on-going training and support to the company
  • Track monthly accruals of unpaid invoices
  • Track prepaid project expenses
  • Support annual 1099 reporting process
  • Keep current on system changes, upgrades and available products and available reports
• Procurement System
  • Research and correct any issues with purchase requests in Workplace
  • Maintenance of the system, including approval chains and supplier setup
• Travel & Expense Program
  • Review and process Workplace expense reports
  • Maintain all associates in the Workplace program
  • Onboard and on-going training and support in processing of expense reports and booking of travel
• Administer the American Express Corporate Card Program
  • Issue and cancel cards (verify card balance on canceled card and track for payment)
  • Monitor delinquent accounts
  • Keep record of card member activity and various reports
• Other projects and ad hoc requests as assigned

The Accounts Payable Specialist will possess the following:

• Degree in Accounting, preferred.
• Three to seven years of professional office experience, ideally in Accounts Payable, Accounting or similar role.
• Paramount Workplace experience preferred.
• Experience in Microsoft Suite applications, proficiency in Word and Excel required
• Excellent organizational and project management skills.
• Ability to handle multiple tasks and effectively prioritize.
• Strong attention to detail.
• Ability to deliver results in a fast-paced environment.