Accounts Payable Specialist

B C Ziegler & Co; Chicago (IL); On-site; USD 52,000 - 76,000; Full time

Job summary

Ziegler is seeking an Accounts Payable Specialist to lead the Accounts Payable and Expense Reporting functions and administer Paramount Workplace. This role provides a great opportunity for a professional to lead a high visibility function for the firm, interacting with people of all levels.

The ideal candidate should demonstrate strong communication skills, great attention-to-detail as well as organization and project management skills.

Qualifications

• Accounting degree preferred.
• 3–7 years of professional office experience, ideally in AP/Accounting.
• Experience with Paramount Workplace preferred.
• Proficiency in Microsoft Office applications required.

Responsibilities

• Input invoices into Workplace for weekly payment processing with proper G/L coding and approvals.
• Review invoices input by others into Workplace and maintain vendor records.
• Track monthly accruals and prepaid project expenses; support 1099 reporting.
• Administer the American Express Corporate Card program and monitor activity.
• Assist with other projects and ad hoc accounting tasks as assigned.

Skills

Attention to detail

Communication skills

Organizational skills

Project management

Education

Accounting degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

CORPORATE PROFILE

Ziegler is a specialty investment bank with unique expertise in complex credit structures and advisory services. Headquartered in Chicago with regional and branch offices throughout the U.S., Ziegler creates tailored financial solutions for our clientele. Ziegler is ranked nationally as one of the leading investment banking firms in our specialty sectors of healthcare, senior living, and education finance as well as corporate finance and FHA/HUD. Ziegler serves institutional and individual investors through our capital markets and full-service wealth management professionals.

POSITION OVERVIEW

Ziegler is seeking an Accounts Payable Specialist to lead the Accounts Payable and Expense Reporting functions as well as administer Paramount Workplace. This role provides a great opportunity for a professional to lead a high visibility function for the firm, interacting with people of all levels. The ideal candidate should demonstrate strong communication skills, great attention-to-detail as well as organization and project management skills.

• Accounts Payable
  • Input invoices into Workplace for weekly payment processing, ensuring proper G/L coding and correct approval chain routing
  • Review invoices input by others into Workplace
  • Maintain all vendors in Workplace
  • Onboard and provide on-going training and support to the company
  • Track monthly accruals of unpaid invoices
  • Track prepaid project expenses
  • Support annual 1099 reporting process
  • Keep current on system changes, upgrades and available products and available reports
• Procurement System
  • Research and correct any issues with purchase requests in Workplace
  • Maintenance of the system, including approval chains and supplier setup
• Travel & Expense Program
  • Review and process Workplace expense reports
  • Maintain all associates in the Workplace program
  • Onboard and on-going training and support in processing of expense reports and booking of travel
• Administer the American Express Corporate Card Program
  • Issue and cancel cards (verify card balance on canceled card and track for payment)
  • Monitor delinquent accounts
  • Keep record of card member activity and various reports
• Other projects and ad hoc requests as assigned

Professional qualifications

The Accounts Payable Specialist will possess the following:

• Degree in Accounting, preferred.
• Three to seven years of professional office experience, ideally in Accounts Payable, Accounting or similar role.
• Paramount Workplace experience preferred.
• Experience in Microsoft Suite applications, proficiency in Word and Excel required

Personal qualifications

• Excellent organizational and project management skills.
• Ability to handle multiple tasks and effectively prioritize.
• Strong attention to detail.
• Ability to deliver results in a fast-paced environment.