Accounts Payable Coordinator

Smith-Debnam-Narron-Drake-Saintsing-; Raleigh (NC); On-site; USD 42,000 - 56,000; Full time

Job summary

Smith Debnam seeks an Accounts Payable Coordinator in Raleigh, NC. The role handles processing firm invoices, check requests, trust account disbursements, credit card activity, and employee reimbursements.

Ideal candidates have 1–2 years in accounts payable, a relevant degree, and strong Excel/Word skills. Responsibilities include vendor payment processing, month-end tasks, 1099 preparation, and vendor data management.

Qualifications

• 1 to 2 years of accounts payable experience, within a law firm experience a plus.
• Intermediate to advanced skill level in Microsoft Office products to include Word, Outlook and Excel.
• Self-motivated, detail oriented, and effective in problem solving.
• Proven ability to provide good customer service.
• Good written and verbal communication skills.

Responsibilities

• Review and process vendor invoices and employee expense reimbursements in the Firm’s accounts payable system, ensuring proper authorization and account distribution.
• Process payment of authorized check requests from both operating and client trust accounts.
• Reconcile monthly firm credit card statements, including validation/documentation of expenditure, as well as proper authorization and account distribution.
• Prepare and issue vendor 1099s at year end.
• Maintain vendor database and manage vendor communication and problem resolution.
• Manage and document accounts payable practices, policies, and procedures.
• Assist attorney and staff personnel with inquiries and requests.
• Work closely with Accounting Manager on special projects and other duties as assigned.
• Discuss opportunities for process improvements with management to increase efficiency.

Job description

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Accounts Payable Coordinator

Full Time Raleigh, NC, US

2 days ago Requisition ID: 1418

At Smith Debnam, our philosophy is simple - to provide the best possible value to our clients. We firmly believe that the key to delivering such a value is equally simple - the people who make it happen. Our professional service team, the attorneys, paralegals, and staff, are therefore our most important assets. We are committed to maintaining an environment that provides professional fulfillment, actively supports professional development, and communicates the value of each person's contributions.

Smith Debnam has been providing legal services to businesses and individuals in the Carolinas for more than 50 years.We provide employees with an enriching, professional work environment that rewards employee excellence, fosters teamwork, and supports professional development. Our employees also enjoy competitive salaries, quality benefit programs and flexible work hours.

Position Summary:

This position is responsible for processing all firm operating invoices, general check requests, trust account disbursements, credit card activity, and employee expense reimbursements.

Responsibilities:

• Review and process vendor invoices and employee expense reimbursements in the Firm’s accounts payable system, ensuring proper authorization and account distribution.
• Process payment of authorized check requests from both operating and client trust accounts
• Reconcile monthly firm credit card statements, including validation/documentation of expenditure, as well as proper authorization and account distribution
• Prepare and issue vendor 1099s at year end
• Maintain vendor database and manage vendor communication and problem resolution
• Manage and document accounts payable practices, policies, and procedures
• Assist attorney and staff personnel with inquiries and requests
• Work closely with Accounting Manager on special projects and other duties as assigned
• Discuss opportunities for process improvements with management to increase efficiency

Knowledge, Skills, and Abilities:

• 1 to 2 years of accounts payable experience, within a law firm experience a plus
• Associates or College degree in Accounting, Business, or Finance a plus
• Intermediate to advanced skill level in Microsoft Office products to include Word, Outlook and Excel
• Self-motivated, detail oriented, and is effective in problem solving
• Proven ability to provide good customer service
• Good written and verbal communication skills
• Superior attention to detail, excellent organizational skills, and the ability to multi-task and prioritize
• Proven ability to work in a team
• Strong ability to analyze and problem solve