Accounts Payable Specialist

Vaco Recruiter Services; California; On-site; USD 52,000 - 76,000; Full time

Job summary

Vaco is seeking an Accounts Payable Specialist to join our California-based finance team. You will process and post AP transactions, match invoices to POs, and ensure timely payments to vendors.

This role requires strong Excel proficiency and effective communication with vendors and internal teams. Ideal candidates will have 5+ years in accounting with 2+ years in AP, and experience with Sage 100 or NetSuite is strongly preferred.

Qualifications

• 5+ years of accounting experience required.
• 2+ years of accounts payable experience required.
• Strong Excel skills.
• Experience with Sage 100 or NetSuite preferred.

Responsibilities

• Process, review and post accounts payable transactions, including matching invoices to purchase orders.
• Ensure timely and accurate payments to vendors and service providers.
• Research and resolve invoice discrepancies with vendors and internal departments.
• Prepare weekly and monthly accounts payable reports.
• Monitor invoice submissions and follow up with vendors.
• Maintain communication with Purchasing, Accounting, and other internal teams.
• Support daily accounts payable operations with accuracy and compliance.

Skills

Excel skills

Vendor communication

Attention to detail

Multitasking

Tools

Sage 100

NetSuite

Job description

Accounts Payable Specialist

Are you an experienced Accounts Payable professional looking for a stable opportunity with a growing organization? We are seeking a detail-oriented Accounts Payable Specialist to join a collaborative accounting team and play a key role in ensuring accurate and timely processing of vendor payments.

Responsibilities

• Process, review, and post accounts payable transactions, including matching invoices to purchase orders.
• Ensure timely and accurate payments to vendors and service providers.
• Research and resolve invoice discrepancies by working with vendors and internal departments.
• Prepare weekly and monthly accounts payable reports.
• Monitor invoice submissions and follow up with vendors as needed.
• Maintain strong communication with Purchasing, Accounting, and other internal teams.
• Support daily accounts payable operations while ensuring accuracy and compliance with company procedures.

Qualifications

• 5+ years of accounting experience.
• 2+ years of recent accounts payable experience.
• Experience with Sage 100 or NetSuite strongly preferred.
• Strong Excel skills.
• Ability to communicate professionally and effectively with vendors and internal stakeholders.
• Proven ability to manage multiple priorities, meet deadlines, and maintain attention to detail.

What We're Looking For

• Self-starter who learns quickly and takes initiative.
• Organized, dependable, and highly accountable.
• Positive team player with a strong work ethic.
• Comfortable working in a fast-paced environment.
• Strong problem-solving and follow-through skills.
• Professional demeanor with the ability to remain composed under pressure.
• Motivated to grow and advance within an accounting career path.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.