Accounts Payable Specialist

ebs recruiters LLC; Brentwood (MO); On-site; USD 42,000 - 60,000; Full time

Job summary

ebs recruiters LLC is seeking an Accounts Payable Specialist to manage high-volume invoice processing, vendor communications, and timely payments. The role requires attention to detail, strong Excel skills, and the ability to work across multiple locations in a fast-paced environment.

Responsibilities include resolving discrepancies, maintaining vendor records, and supporting month-end close with accurate AP reporting.

Qualifications

• 2+ years of accounts payable or accounting experience.
• Experience in high-volume, multi-location environment.
• Retail industry experience is a plus.

Responsibilities

• Review, code, and process invoices and credits in a timely and accurate manner.
• Verify invoice information and ensure proper approvals prior to payment.
• Process vendor payments through ACH, checks, and credit card transactions.
• Monitor and manage the accounts payable inbox and prioritize requests.
• Research and resolve invoice, payment, and vendor discrepancies.
• Review vendor statements and follow up on outstanding or missing invoices.
• Maintain vendor records and assist with vendor setup documentation, including W-9 forms.
• Maintain accurate accounting records, reports, and supporting documentation.
• Provide responsive customer service to vendors and internal departments.
• Support additional accounting and finance projects as needed.

Skills

Accounts payable

Excel

Vendor communication

Time management

Attention to detail

Education

Associate's degree in Accounting, Finance, Business, or related field

Tools

NetSuite

Job description

Description

The Accounts Payable Specialist is responsible for processing high-volume accounts payable transactions accurately and efficiently while maintaining strong relationships with vendors and internal stakeholders. This role supports day-to-day AP operations, including invoice processing, payment administration, vendor maintenance, reconciliations, and issue resolution. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced, multi-location environment.

Key Responsibilities

• Review, code, and process invoices and credits in a timely and accurate manner.
• Verify invoice information and ensure proper approvals are obtained prior to payment.
• Process vendor payments through ACH, checks, and credit card transactions.
• Monitor and manage the accounts payable inbox and prioritize incoming requests.
• Research and resolve invoice, payment, and vendor discrepancies.
• Review vendor statements and follow up on outstanding or missing invoices.
• Maintain vendor records and assist with vendor setup documentation, including W-9 forms.
• Maintain accurate accounting records, reports, and supporting documentation.
• Provide responsive customer service to vendors and internal departments.
• Support additional accounting and finance projects as needed.

Requirements

• Associate's degree in Accounting, Finance, Business, or a related field preferred.
• 2+ years of accounts payable or accounting experience preferred.
• Experience in a high-volume, multi-location environment.
• Retail industry experience is a plus.
• Strong Microsoft Excel skills required.
• Experience with NetSuite or similar ERP/accounting systems is a plus.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to manage multiple priorities and meet weekly and monthly deadlines.
• Strong communication and problem-solving skills.
• Ability to work independently while maintaining strong collaboration with internal and external stakeholders.
• Reliable, adaptable, and committed to continuous improvement.