Accounts Payable Specialist (8630)

EBS Recruiters; United States; On-site; USD 48,000 - 65,000; Full time

Job summary

Ebs Recruiters LLC seeks an Accounts Payable Specialist to handle high-volume AP tasks across a multi-location environment. You will process invoices, ensure approvals, and manage vendor payments while maintaining records and responding to inquiries.

The role requires 2+ years of AP experience, strong Excel skills, and familiarity with ERP systems such as NetSuite. Retail experience is a plus and collaboration with internal teams is essential.

Qualifications

• 2+ years of accounts payable experience preferred.
• High-volume, multi-location environment experience preferred.
• Retail industry experience is a plus.
• Strong Excel skills and ERP experience preferred.

Responsibilities

• Review, code, and process invoices and credits in a timely and accurate manner.
• Verify invoice information and ensure proper approvals prior to payment.
• Process vendor payments through ACH, checks, and credit card transactions.
• Monitor and manage the accounts payable inbox and prioritize requests.
• Research and resolve invoice, payment, and vendor discrepancies.
• Review vendor statements and follow up on outstanding invoices.
• Maintain vendor records and assist with vendor setup documentation (W-9s).
• Maintain accurate accounting records, reports, and supporting documentation.
• Provide responsive customer service to vendors and internal departments.
• Support additional accounting and finance projects as needed.

Skills

Accounts payable experience

Attention to detail

Communication

Problem solving

Education

Associate's degree in Accounting/Finance/Business

Tools

Microsoft Excel

NetSuite/ERP experience

Job description

Accounts Payable Specialist Position Overview:

The Accounts Payable Specialist is responsible for processing high-volume accounts payable transactions accurately and efficiently while maintaining strong relationships with vendors and internal stakeholders. This role supports day-to-day AP operations, including invoice processing, payment administration, vendor maintenance, reconciliations, and issue resolution. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced, multi-location environment.

Key Responsibilities

• Review, code, and process invoices and credits in a timely and accurate manner.
• Verify invoice information and ensure proper approvals are obtained prior to payment.
• Process vendor payments through ACH, checks, and credit card transactions.
• Monitor and manage the accounts payable inbox and prioritize incoming requests.
• Research and resolve invoice, payment, and vendor discrepancies.
• Review vendor statements and follow up on outstanding or missing invoices.
• Maintain vendor records and assist with vendor setup documentation, including W-9 forms.
• Maintain accurate accounting records, reports, and supporting documentation.
• Provide responsive customer service to vendors and internal departments.
• Support additional accounting and finance projects as needed.

Qualifications

• Associate's degree in Accounting, Finance, Business, or a related field preferred.
• 2+ years of accounts payable or accounting experience preferred.
• Experience in a high-volume, multi-location environment.
• Retail industry experience is a plus.
• Strong Microsoft Excel skills required.
• Experience with NetSuite or similar ERP/accounting systems is a plus.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to manage multiple priorities and meet weekly and monthly deadlines.
• Strong communication and problem-solving skills.
• Ability to work independently while maintaining strong collaboration with internal and external stakeholders.
• Reliable, adaptable, and committed to continuous improvement.