Accounts Payable Specialist

AppleOne; California (MO); On-site; USD 44,000 - 52,000; Full time

Job summary

AppleOne is seeking an experienced Accounts Payable Specialist for a direct-hire role in Malibu, CA. The position involves reviewing invoices, coding for GL and property allocation, and processing payments using Yardi Voyager and QuickBooks.

You will support month-end close, AP aging, and vendor inquiries in a collaborative finance team. The ideal candidate has strong attention to detail, organizational skills, and effective communication to ensure accurate and timely AP processing in a stable

Responsibilities

• Review submitted invoices for proper approvals, policy compliance, and internal control requirements.
• Determine accurate invoice coding for general ledger, entity, and property allocation.
• Enter approved invoices into accounting systems, including Yardi Voyager, QuickBooks, and related programs.
• Process approved online vendor payments and maintain accurate payment confirmations and support documentation.
• Respond to vendor and internal team inquiries, research payment status, and resolve issues in a timely manner.
• Support weekly AP aging review, vendor statement follow-up, month-end AP close, reconciliations, W-9 requests, and Certificates of Liability Insurance tracking.

Job description

Job Summary

A great direct hire opportunity is available in Malibu, CA for an experienced Accounts Payable Specialist ready to take the next step in their accounting career. This role supports a real estate and property management accounting team with invoice review, coding, vendor payments, reporting, and month-end accounts payable activity. The Accounts Payable Specialist will be part of a collaborative finance environment where accuracy, organization, and responsive communication are valued. This is an excellent opportunity for a detail-oriented AP professional who enjoys working with vendors, supporting internal teams, and contributing to smooth accounting operations in a stable industry.

Key Responsibilities

• Review submitted invoices for proper approvals, policy compliance, and internal control requirements.
• Determine accurate invoice coding for general ledger, entity, and property allocation.
• Enter approved invoices into accounting systems, including Yardi Voyager, QuickBooks, and related programs.
• Process approved online vendor payments and maintain accurate payment confirmations and support documentation.
• Respond to vendor and internal team inquiries, research payment status, and resolve issues in a timely manner.
• Support weekly AP aging review, vendor statement follow-up, month-end AP close, reconciliations, W-9 requests, and Certificates of Liability Insurance tracking.

Compensation and Benefits

• Compensation: $35 per hour.
• Job Type: Direct hire.
• Location: Malibu, CA.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/paytransp_English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Company Description

This company offers growth and a great group of people to work with.