AP Specialist

AppleOne Employment Services; Ontario (CA); On-site; USD 30,000 - 39,000; Full time

Job summary

AppleOne is seeking a detail-oriented AP Specialist in Ontario, CA for a temp-to-hire opportunity. The ideal candidate has 1–2 years of accounts payable experience, is proficient with QuickBooks, comfortable with Excel, and eager to contribute to a collaborative business services team.

You will support day-to-day accounting operations, maintain vendor records, assist with some AR tasks, and help ensure timely payments.

Qualifications

• 1 to 2 years of accounts payable experience required.
• Proficiency in QuickBooks is required.
• Strong Excel skills, including the ability to work with formulas.
• Bilingual; Spanish and English
• Must be comfortable assisting with some accounts receivable duties.
• Strong communication skills and teamwork required.

Responsibilities

• Process accounts payable transactions, including invoices, payment entries, vendor records, and related documentation.
• Use QuickBooks to maintain accurate accounting records and support AP workflow.
• Reconcile invoices, statements, and payment details to help ensure accuracy and timely processing.
• Assist with basic accounts receivable tasks as needed.
• Maintain organized records and communicate professionally with vendors, internal teams, and management.
• Support the accounting team with reporting, follow-up, and administrative accounting tasks.

Skills

Accounts payable experience

Bilingual Spanish/English

Detail-oriented

Team player

Tools

QuickBooks

Excel

Job description

Job Summary

We are seeking a detail-oriented AP Specialist for a temp-to-hire opportunity in Ontario, CA. This role is ideal for an accounting professional with 1 to 2 years of accounts payable experience who is confident using QuickBooks, comfortable working in Excel, and ready to contribute to a collaborative business services environment.

The AP Specialist will support day-to-day accounting operations, help keep vendor payments accurate and timely, and assist with some accounts receivable tasks as needed. This is a great opportunity to join a team-oriented workplace with supportive leadership, steady work, and the potential to grow into a long-term role.

Key Responsibilities

• Process accounts payable transactions, including invoices, payment entries, vendor records, and related documentation.
• Use QuickBooks to maintain accurate accounting records and support AP workflow.
• Reconcile invoices, statements, and payment details to help ensure accuracy and timely processing.
• Assist with basic accounts receivable tasks as needed.
• Maintain organized records and communicate professionally with vendors, internal teams, and management.
• Support the accounting team with reporting, follow-up, and administrative accounting tasks.

Required Qualifications and Skills

• Process and maintain accounts payable records using QuickBooks.
• Review invoices, payments, vendor information, and accounting documentation for accuracy.
• Assist with accounts receivable tasks when needed.
• Support accounting team communication, reporting, and follow-up.
• 1 to 2 years of accounts payable experience required.
• Proficiency in QuickBooks is required.
• Strong Excel skills required, including the ability to work with formulas.
• Must be comfortable assisting with some accounts receivable duties.
• Strong communication skills and the ability to work well with a team.
• Detail-oriented with strong accuracy, organization, and follow-through.
• Reliable work ethic and a positive, professional attitude.
• Bilingual; Spanish and English

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.