Accounts Payable Specialist - contract assignment

Crisis24; Boca Raton (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Crisis24 is seeking an Accounts Payable Specialist to efficiently manage invoices, payments, and supplier relationships in Boca Raton, Florida. The ideal candidate will have a bachelor's degree in business administration or related field, strong MS Office skills, and a minimum of 5 years of accounts payable experience.

This role focuses on accurate and timely processing of all supplier invoices, reconciliation of accounts, and supporting the billing team. Crisis24 promotes a diverse and inclusive work environment.

Qualifications

• Minimum of 5-year experience as accounts payable specialist.
• Ability to work independently and maintain confidential records.
• Comfortable meeting tight deadlines.

Responsibilities

• Ensure supplier invoices are valid and captured in accounting system.
• Reconciliation of supplier accounts to statements.
• Process and approve expense reports in Concur.

Skills

Proficient in MS Office (Excel, Outlook and Word)

Ability to multi-task

High degree of integrity and accuracy

Experience with WinTeam ERP

Education

Bachelor's degree in business administration, accounting or finance

Job description

Posted Tuesday, July 22, 2025 at 4:00 AM

Who We Are Looking For

We are searching for a skilled Accounts Payable Specialist to join our accounts payable team to help process invoices, track, and record payments in an accurate, efficient, and timely manner.

What You Will Work On

• Ensure that all supplier invoices are valid and captured accurately, completely and timely in the accounting system
• Reconciliation of supplier accounts to statement
• Setting up supplier payment runs ready for authorization in the bank
• Ensure all supplier payments are captured accurately and matched to the relevant client and/or GL account
• Review the credit card accounts and ensure that all receipts are matched to the monthly statements
• File all processed documentation, payments made, and supplier reconciliations timely in the AP Tracker file
• Clear, concise and courteous engagement with suppliers to obtain supplier statements and resolve all queries or disputes
• Work closely with billing team to ensure vendor/supplier invoices are validated as billable items
• Process, review and approve expense reports in Concur – adhere to Expense Policy
• Assist in month-end and year-end closing processes (i.e., 1099 issuance)

What You Will Bring

• Proficient in MS Office (Excel, Outlook and Word)
• A bachelor's degree in business administration, accounting, finance, or related field preferred
• Minimum of 5‑year experience as accounts payable specialist
• Ability to multi‑task, prioritize and work efficiently
• High degree of integrity, accuracy and attention to detail
• Ability to work independently
• Ability to maintain confidential and meticulous records
• Must be reliable and comfortable meeting tight deadlines
• Experience with WinTeam ERP or security service contractor system preferred but not essential
• Multi‑company experience preferred but not required

Information Security

Protect the data and systems of Crisis24 and its stakeholders by adhering to policies, reporting incidents and potential problems, completing regular training, and identifying opportunities for improvement.

Crisis24, A GardaWorld Company is dedicated to equal opportunity in employment. We are committed to a work environment that celebrates diversity. We do not discriminate against any individual based on race, color, sex, national origin, age, religion, marital or parental status, sexual orientation, gender identity, gender expression, military or veteran status, disability, or any factors protected by applicable laws.