Accounts Payable Specialist

Miller Refrigeration, Inc.; Baltimore (MD); On-site; USD 52,000 - 70,000; Full time

Job summary

Miller Refrigeration, Inc. in Baltimore, MD, is seeking an Accounts Payable Specialist to join our team. You will ensure accurate processing of invoices, manage vendor communications, and support monthly financial close.

This onsite role offers a collaborative, family-owned culture with opportunities for growth. Responsibilities include invoice verification, PO matching, aging reports, and maintaining vendor records.

Qualifications

• Minimum 2 years of AP experience.
• Experience in construction/HVAC/service industry is a plus.
• Familiar with ERP and accounting software.

Responsibilities

• Review and verify invoices for accuracy and policy compliance.
• Match invoices with PO and receiving docs; proper coding.
• Process vendor invoices and ensure timely payments.
• Prepare AP aging reports and assist in monthly/quarterly/year-end reports.

Skills

Invoice processing

Vendor management

ERP systems

Excel

Regulatory knowledge

Education

Associates or bachelor's degree in accounting/finance

Tools

QuickBooks

SAP

Oracle

Job description

Job Description

Established in 1990, Miller Refrigeration is a family owned and operated commercial refrigeration company servicing Maryland, DC, Northern Virginia, Delaware, and Southern Pennsylvania. Our company provides refrigeration service, installation and preventive maintenance to several marquee customers in the mid-Atlantic region. Miller thrives on a strong, customer-first ethos, treating clients as more than just customers—each one is valued as a true member of the Miller family. The same dedication extends to their employees, fostering a culture of appreciation where well-being and growth are prioritized every step of the way.

Job Description

JOB DESCRIPTION:

Miller Refrigeration Inc., a trusted leader in the refrigeration industry, is seeking a skilled Accounts Payable Specialist to join our team. This individual will be responsible for ensuring the timely and accurate processing of invoices and payments to maintain the organization’s financial integrity. This role is integral to fostering strong relationships with vendors and suppliers while adhering to company policies and accounting best practices.

ROLE AND RESPONSIBILITIES:

Invoice Processing:

• Review and verify invoices for accuracy, proper authorization, and compliance with company policies.
• Match invoices with purchase orders and receiving documents, ensuring proper coding within the accounting system.
• Process vendor invoices in the accounts payable system and ensure timely payments.
• Investigate and resolve invoice discrepancies and payment terms with vendors or internal stakeholders.

Vendor Management:

• Maintain and update vendor records, ensuring all necessary documentation, such as W-9s, is collected and filed.
• Serve as the primary point of contact for vendor inquiries regarding payment status, issues, and discrepancies.
• Address and resolve vendor complaints professionally and in a timely manner.

Record Keeping & Reporting:

• Maintain accurate and organized records of all accounts payable transactions, both physical and electronic.
• Prepare and distribute accounts payable aging reports, payment history summaries, and other financial reports as required.
• Assist in the preparation of monthly, quarterly, and year-end financial reports and reconciliations. Examples include: State sales tax, payroll tax)

General Administrative Support:

• Provide clerical support to the finance department, including filing, scanning, and managing document storage.
• Assist with special projects, system upgrades, or process improvement initiatives as assigned.

ROLE REQUIRMENTS:

Education:

• High School diploma or equivalent required.
• Associates or bachelor's degree in accounting, finance, or a related field preferred.

Experience:

• Minimum of 2 years of experience in accounts payable or a related financial role.
• Experience in a construction, HVAC, or service-based industry is a plus.

Skills & Competencies:

• Self motivated
• Ability to perform effectively both independently as well as on a team
• Strong understanding of accounts payable processes and accounting principles.
• Proficiency in accounting software and enterprise resource planning (ERP) systems (e.g., QuickBooks, SAP, Oracle).
• Advanced skills in Microsoft Excel (e.g., pivot tables, VLOOKUP) and proficiency in other Microsoft Office applications.
• Knowledge of regulatory compliance related to accounts payable, such as 1099 reporting.
• Excellent attention to detail and a high level of accuracy in processing financial information.
• Strong organizational and time management skills with the ability to prioritize and meet deadlines.
• Effective communication and interpersonal skills, with a focus on customer service when dealing with vendors.
• Problem-solving and analytical skills to address discrepancies and process improvements.

Work Environment :

This position is based onsite at our Rosedale office Monday-Friday. As a family-owned company, we provide a welcoming and supportive atmosphere where teamwork and collaboration are key. The role is performed in a comfortable office setting without exposure to unusual or hazardous elements, ensuring a positive and productive work environment.

Company Description

Miller Refrigeration, Inc., is a family owned and operated commercial refrigeration service company. We have been in business for over 35 years and are excited to welcome you to the team!

Company Description

Miller Refrigeration, Inc., is a family owned and operated commercial refrigeration service company. We have been in business for over 35 years and are excited to welcome you to the team!