Accounts Payable Specialist — Growth & Impact in Austin

Broaddus & Associates; Austin (TX); Sur place; USD 52 000 - 72 000; Plein temps

Avantages offerts par ce poste

Health insurance

401k with company match

Paid time off

Disability insurance

Hybrid flexibility

Résumé du poste

Broaddus & Associates in Austin, TX is seeking an Accounts Payable Specialist to support vendor, consultant, and project invoices and to maintain accurate AP records.

The role requires 40 hours per week, 8am–5pm, with an in-office Austin-based expectation and potential hybrid flexibility.

You will work with Project Managers and the Accounting team to ensure timely payments, strong vendor relationships, and compliance with contracts and internal controls.

Qualifications

• 1-3 years of accounts payable experience in a project-based or professional services environment.
• Understanding of project-based accounting and cost tracking.
• Proficiency with accounting systems and Microsoft Excel.
• Experience with Deltek Vantagepoint or Deltek Vision ideal, but not required.
• Strong attention to detail, accuracy, and organization.
• Ability to manage deadlines in a fast-paced, consulting environment.
• Strong communication skills and ability to work effectively with Project Managers, vendors, and internal teams.
• Ability to handle confidential information with discretion.

Responsabilités

• Process vendor, consultant, and project-related invoices accurately and efficiently.
• Code invoices by project, phase, and cost category in accordance with client agreements and internal budgets.
• Match invoices to contracts, purchase orders, and fee agreements; research and resolve discrepancies.
• Coordinate A/P voucher approvals with Project Managers and leadership in accordance with firm policies.
• Maintain organized and auditable accounts payable records, including contracts, W-9s, and vendor documentation.
• Prepare and process check runs and ACH payments several times a week.
• Assist with employee expense report review and reimbursement processing.
• Respond to vendor inquiries and maintain timely, professional communication.
• Support month-end close activities, including AP accruals and reconciliations.
• Assist with audit, annual review, and client or project cost documentation requests.
• Ensure compliance with internal controls, accounting policies, and best practices.
• Provide general accounting and administrative support as needed.

Connaissances

Attention to detail

Communication skills

Time management

Team collaboration

Formation

Associate's or Bachelor's degree in Accounting, Finance, or related field

Outils

Deltek Vantagepoint

Deltek Vision

Microsoft Excel

Description du poste

Broaddus & Associates in Austin, TX is seeking an Accounts Payable Specialist to support vendor, consultant, and project invoices and to maintain accurate AP records.

The role requires 40 hours per week, 8am–5pm, with an in-office Austin-based expectation and potential hybrid flexibility.

You will work with Project Managers and the Accounting team to ensure timely payments, strong vendor relationships, and compliance with contracts and internal controls.