Accounts Payable Settlements Supervisor

Proficient Auto Logistics; Bound Brook (NJ); On-site; USD 65,000 - 100,000; Full time

Job summary

Proficient Auto Logistics seeks a detail-oriented Accounts Payable Settlements Supervisor to join the finance team. The role reports to the Director Accounting AP and Settlements and oversees AP functions related to external drivers, supervising the Settlements team.

Responsibilities include payments, vendor management, month-end close, audits, and process improvements. The ideal candidate has 5+ years in AP, strong analytical and communication skills, and proficiency with MS Office; experience

Qualifications

• 5+ years of accounts payable experience, preferably in the public sector.
• Proficiency in Microsoft Office applications (Outlook/Teams/Word) and Excel including VLOOKUP and pivot tables.
• Experience with Acumatica and Magnus is preferred.

Responsibilities

• Oversee AP processes and settlements for external drivers.
• Process weekly ACH payments and ensure timely disbursement.
• Maintain vendor records, reconcile discrepancies, and respond professionally to inquiries.
• Assist with month-end close, accruals, and reporting.
• Support audits with required documentation and respond to auditor requests.
• Identify process improvements to enhance efficiency and accuracy.

Skills

Accounts payable

Excel

Analytical

Data entry

Multitasking

Communication

Spanish a plus

Education

Associate’s degree in accounting, Finance, Business or related field

Tools

Acumatica

Magnus

Job description

About Proficient Auto Logistics

Proficient Auto Logistics (PAL) is a leading specialized freight company focused on providing auto transportation and logistics services. Formed via IPO in May 2024, PAL combined five industry-leading operating companies and has since acquired three additional operating companies. As a combined entity, we operate as the largest auto transportation fleet in North America. We offer a broad range of auto transportation and logistics services, primarily focused on transporting finished vehicles from automotive production facilities, marine ports of entry, or regional rail yards to auto dealerships around the country. We have developed a differentiated business model due to our scale, breadth of geographic coverage, and embedded customer relationships with leading auto original equipment manufacturing companies (OEMs).

Summary

We are seeking a detail-oriented and organized Accounts Payable Settlements Supervisor to join our finance team. This position will report to the Director Accounting AP and Settlements and is responsible for Accounts Payable functions related to external drivers and supervising and training the Settlements team. The role is responsible for but not limited to the following:

Essential Duties And Responsibilities

• Oversee importing process from Magnus to Acumatica systems to ensure payment accuracy and timely payment to vendors.
• Payment Management: Prepare and process weekly ACH to ensure timely disbursement
• Vendor Management: Maintain records, reconcile discrepancies, and respond to vendor inquiries professionally and promptly; identify account discrepancies, identify problems, suggest viable solutions
• Reporting: Assist with reporting, accruals, and month-end close processes
• Assist with regular audit needs, supplying and fulfilling documentations requests for external auditors
• Process Improvement: Work in alignment with the company’s current process while identifying opportunities and providing recommendations to streamline processes and enhance efficiency

Requirements

• Associate’s degree in accounting, Finance, Business or related field preferred
• 5+ years of accounts payable experience, preferably with experience in the public sector
• Transportation or logistics industry experience preferred
• Proficiency in Microsoft Office applications (including Outlook/Teams/Word); Excel skills (e.g., general sort/filters, pivot tables, VLOOKUP); and knowledge of accounting and bookkeeping related software
• Acumatica and Magnus experience preferred
• Strong analytical, organizational, data entry, and communication skills
• Ability to manage high volumes of invoices and maintain attention to detail
• Proactive and solution-driven, ability to multitask and adhere to deadlines
• Team player with ability to delegate and direct staff in completion of assignments
• Spanish speaking a plus

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.