Accounts Payable Secretary

Plainfieldschools; Plainfield, Northern (CT, KY); On-site; USD 42,000 - 52,000; Full time

Job summary

Sylvania is seeking an Accounts Payable professional in Plainfield, CT to manage vendor invoices, approve bill lists, and process payments under the direction of the Business Manager. The role includes preparing warrants and performing related secretarial duties for the school district.

Qualifications include a High School Diploma with two years of accounts payable experience, strong Excel/Word skills, and the ability to communicate clearly with administrators, supervisors, employees and

Qualifications

• High School Diploma required.
• Two years of accounts payable experience preferred.
• Ability to write reports and business correspondence.
• Ability to present information clearly to administrators, supervisors, employees and vendors.
• Proficient with Excel and Word.

Responsibilities

• Review vendor invoices and compare with shipping requisitions.
• Assemble invoices for approval by the Business Manager and payment by the Board of Education (prepare bill lists).
• Process payments through the system and create vendor checks.
• Submit warrant requests to the Town Finance Director.
• Prepare manual invoices for bounced checks, field trips, and facility use as needed.
• Perform secretarial duties such as typing, filing and mailing as assigned by the Business Manager.
• Report to the Business Manager and assist the Superintendent as needed.

Skills

Accounts payable

Reports writing

Present information

Excel

Word

Education

High School Diploma

Tools

Excel

Word

Job description

Qualifications:

High School Diploma and two years previous accounts payable experience

Ability to devise and write reports and handle business correspondence

Ability to effectively present accurate information and respond to questions from administrators, supervisors, employees and vendors

Computer literate and familiarity with Excel and Word

GENERAL RESPONSIBILITIES:

1. Reviews vendor invoices, compares against shipping requisitions and prepares correspondence as appropriate.


2. Assembles invoices for approval by the Business Manager and for payment authorization by the Board of Education (prepares bill lists).


3. Processes authorized payments through the system, liquidating account encumbrances, and creating checks for vendor payments.


4. Submits warrant requests for payment to the Town Finance Director.


5. Prepares manual invoices for bounced checks, field trips (when necessary) and facility use (when necessary).


6. Performs secretarial duties as assigned by the Business Manager such as, but not limited to typing, filing and mailing.


7. Reports directly to the Business Manager and handles other responsibilities as assigned by the Business Manager and/or the Superintendent of Schools.

EOE