Accounts Payable Clerk

Cleburne ISD; Cleburne (TX); On-site; USD 36,000 - 54,000; Full time

Job summary

Cleburne ISD is seeking an Accounts Payable Clerk to maintain accounting records and process invoices under supervision. You will match invoices to purchase orders, enter data, and communicate with campus staff and vendors.

The role requires a high school diploma or GED, basic accounting knowledge, and careful data entry using our automated system. Work is performed in a on-site office within the Business Services department.

Qualifications

• Knowledge of basic accounting procedures.
• Ability to use PC and software to develop spreadsheets, databases and word processing.
• Proficiency in use of calculator and office machines.
• Ability to communicate effectively.

Responsibilities

• Receive and process accounts payable invoices, requisitions, purchase orders, receipts, and vendor information.
• Match invoices with purchase orders and ensure accuracy of invoices and shipments.
• Detect and resolve problems with incorrect orders, invoices, and shipments.
• Contact district personnel and vendors to obtain or correct information.
• Prepare and distribute paid invoices at designated times.
• Input accounting data into automated accounting system.

Skills

Basic accounting procedures

PC/software skills

Calculator proficiency

Communication skills

Data entry

Education

High school diploma or GED

Job description

Job Title: Accounts Payable Clerk

Wage/Hour Status: Nonexempt

Reports to: Accounts Payable Supervisor

Pay Grade: Para 5

Days: 226

Dept./School: Business Services

Date Revised:

Primary Purpose

Work under close supervision and follow established procedures to maintain accounting records and process accounts payables according to standard accounting procedures.

Qualifications

Education/Certification

High school diploma or GED

Special Knowledge/Skills

• Knowledge of basic accounting procedures
• Ability to use personal computer and software to develop spreadsheets, databases and do word processing
• Proficiency in use of calculator and office machines
• Ability to communicate effectively

Experience

One-year accounting experience at clerical level

Major Responsibilities And Duties

Accounting

• Receive and process for payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information.
• Match invoices with proper purchase orders; ensure completeness and accuracy of invoices and shipments.
• Detect and resolve problems with incorrect orders, invoices, and shipments.
• Contact district personnel and vendors to correct or obtain information needed.
• Confirm balances in accounts for all requisitions.
• Prepare and distribute paid invoices at designated times.

Data Entry

• Input accounting data into automated accounting system using personal computer.

Records and Reports

• File office copies of checks, requisitions, invoices, and purchase orders.
• Keep records up to date.
• Maintain vendor files and set up new accounts when changes occur.

Other

• Communicate current status of invoices to campus staff.
• Prepare correspondence using personal computer.
• Receive incoming calls, answer questions, and direct calls to the proper party.
• Keep informed of and comply with state and district policies and regulations concerning primary job functions.

Supervisory Responsibilities

None.

Equipment Used

Copier, calculator, computer, and printer.

Working Conditions

Mental Demands/Physical Demands/Environmental Factors

Work with frequent interruptions. Repetitive hand motions; prolonged use of computer.

Note: This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.