Purchasing/Accounts Payable Specialist

Arlington Heights School District 25; Arlington Heights (IL); On-site; USD 37,000 - 45,000; Full time

Benefits offered by this job

Dental insurance

Employee assistance program

Flexible spending account

Health insurance

Life insurance

Paid time off

Retirement plan

Vision insurance

Job summary

The Arlington Heights School District 25 is seeking a full-time Accounts Payable Clerk to manage day-to-day AP operations and oversee the procurement process.

You will process vendor invoices, verify codes, handle payments and reconciliations, maintain vendor records, respond to inquiries, and prepare monthly board reports.

Qualifications

• High school diploma or GED required.
• Knowledge of IBM operating systems and related software preferred.

Responsibilities

• Processes vendor invoices and ensures accurate coding and approvals.
• Processes payments and reconciles with purchase orders and remittance forms.
• Maintains vendor records and updates W-9 and tax information.
• Handles inquiries and resolves payment discrepancies with vendors.
• Prepares monthly board reports and AP-related analyses.

Skills

Communication skills

Attention to detail

Deadline-driven

Reading invoices

Education

High school diploma or GED

Tools

IBM systems

Job description

Summary

This position will manage the day-to-day operations of our accounts payable function and oversee the procurement process.

Essential Duties And Responsibilities

• Processes vendor invoices and verify accuracy, approvals, and proper coding. Matches invoices with copy of purchase order and compares for partial or full payment. Reviews invoices for appropriate billing, remittance information and urgency of payment. Takes discounts on invoices when offered and requests refund checks when necessary.
• Processes invoice payment through the computer system. Relieves encumbrances and corrects information in the computer as needed. Reconciles pre-list to invoices and processes vendor checks, electronic transfers and ACH payments. Removes appropriate remittance forms from invoices and mails with checks.
• Maintains vendor records and ensures W-9 and tax information are up to date.
• Handles internal and external inquiries regarding outstanding invoices, payments, etc. Works with vendors to resolve payment discrepancies and credit adjustments.
• Prepares report for board packet deadline each month and generates AP-related reports as needed

Education And/or Experience

High school diploma or GED degree or prior experience performing accounts payable.

Knowledge of IBM operating systems and related software preferred.

Language Skills

Ability to converse effectively with the public (vendors), the staff and the administration. The employee must be courteous, understanding and able to work harmoniously with others.

Excellent communication skills both oral and written.

Mathematical Skills

Ability to add and subtract up to six digit numbers and to multiply, divide and work with percentages. Figure aptitude and attention to detail with a high degree of accuracy. 10-key calculator skills necessary.

Other Skills And Abilities

Ability to work under rigid deadlines.

Ability to read invoices, both alpha-and numeric characters.

Ability to operate a desktop computer and related software.

Ability to develop cordial working relationships with staff, administration and vendors.

Ability to communicate clearly and concisely, both orally and in writing.

Ability to perform duties with awareness of all district requirements and Board of Education policies

Job Type: Full-time

Pay: $41,000.00 per year

Benefits

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person