Accounts Payable Secretary

Sylvania; Wauregan (CT); On-site; USD 42,000 - 54,000; Full time

Job summary

Sylvania in Wauregan, CT is seeking an accounts payable professional to manage invoicing and payments. You will review vendor invoices, assemble payment packages for approval, and process payments and checks as directed by the Business Manager.

The role requires a High School Diploma with two years accounts payable experience, strong report writing and business correspondence abilities, and proficiency in Excel and Word.

Qualifications

• High School Diploma and two years accounts payable experience.
• Ability to devise and write reports and handle business correspondence.
• Ability to present accurate information and respond to questions from administrators, supervisors, employees and vendors.
• Computer literate with familiarity of Excel and Word.

Responsibilities

• Reviews vendor invoices, compares against shipping requisitions and prepares correspondence.
• Assembles invoices for approval by the Business Manager and for payment authorization by the Board of Education (prepares bill lists).
• Processes authorized payments through the system, liquidating account encumbrances, and creating checks for vendor payments.
• Submits warrant requests for payment to the Town Finance Director.
• Prepares manual invoices for bounced checks, field trips (when necessary) and facility use (when necessary).
• Performs secretarial duties as assigned by the Business Manager such as, but not limited to typing, filing and mailing.
• Reports directly to the Business Manager and handles other responsibilities as assigned by the Business Manager and/or the Superintendent of Schools.
• EOE

Skills

Accounts payable

Report writing

Business communication

Vendor relations

Presentation

Education

High School Diploma

Tools

Excel

Word

Job description

Qualifications:

High School Diploma and two years previous accounts payable experience

Ability to devise and write reports and handle business correspondence

Ability to effectively present accurate information and respond to questions from administrators, supervisors, employees and vendors

Computer literate and familiarity with Excel and Word

GENERAL RESPONSIBILITIES:

1. Reviews vendor invoices, compares against shipping requisitions and prepares correspondence as appropriate.
2. Assembles invoices for approval by the Business Manager and for payment authorization by the Board of Education (prepares bill lists).
3. Processes authorized payments through the system, liquidating account encumbrances, and creating checks for vendor payments.
4. Submits warrant requests for payment to the Town Finance Director.
5. Prepares manual invoices for bounced checks, field trips (when necessary) and facility use (when necessary).
6. Performs secretarial duties as assigned by the Business Manager such as, but not limited to typing, filing and mailing.
7. Reports directly to the Business Manager and handles other responsibilities as assigned by the Business Manager and/or the Superintendent of Schools.

EOE