Accounts Payable Coordinator/Encumbrance Clerk

Applitrack; York (SC); On-site; USD 40,000 - 60,000; Full time

Job summary

Education Service Center seeks an Accounts Payable Coordinator/Encumbrance Clerk to manage PO processing, vendor setup, and monthly reports. You will coordinate with sites on ordering, handle vendor W-9 updates, and resolve invoicing issues for timely payments.

The role requires a high school diploma or GED with accounting/data entry experience and at least three years of Microsoft Office proficiency, including Excel. The position is a 12-month contract with standard school hours.

Qualifications

• High school diploma or GED required with specialized vocational accounting data entry experience.
• Three years experience with Microsoft Office including Word and Excel required.

Responsibilities

• Administers purchase orders for all funds for district except for Activity Fund.
• Sets up new vendors in accounting software and maintains vendor information (W-9 updates).
• Resolves invoicing and payment issues with vendors; coordinates with site budget secretaries.

Skills

Microsoft Office

Data entry

Education

High school diploma or GED

Tools

Accounting software

Job description

Accounts Payable Coordinator/Encumbrance Clerk

Accounts Payable Coordinator/Encumbrance Clerk JobID: 1127

• Position Type: Financial Services/ Encumbrance Clerk
• Date Posted: 9/28/2026
• Location: Education Service Center
• Date Available: 12/01/2026

QUALIFICATIONS:

A high school diploma or GED and specialized vocational experience in or after high school in the field of accounting and data entry. Three years experience with Microsoft office software including word processing and Excel Spreadsheet is required. Job requires occasional bending/stooping/squatting/crouching/kneeling, climbing, reaching above the shoulder and pushing/pulling. Job requires occasional carrying/lifting up to 50 pounds. Job requires employee to use both hands for repetitive actions involving simple/firm grasping and fine manipulation. Employee must possess hearing and speaking abilities to monitor equipment and communicate with employees, students, and parents. The Board of Education and Superintendent may approve alternatives to the listed qualifications.

CONTRACT:

12 months

WORKING HOURS:

8 hours daily, usually between 8:00 a.m. and 5:00 p.m.

REPORTS TO:

CFO

EVALUATED BY:

CFO

SUPERVISES:

does not supervise

GRADE:

V

ESSENTIAL JOB FUNCTIONS:

• Administers purchase orders for all funds for district except for Activity Fund.
• Sends purchase orders to sites responsible for ordering.
• Sets up new vendors in accounting software.
• Administers vendor information via W-9 updates and any notifications sent in by vendors.
• Resolves any vendor issues regarding invoicing, payments, problem charges, etc.
• Resolves any issues with site budget secretaries regarding, coding, funds availability, expenditure approval, approved signatures, etc.
• Compiles and sends data (electronic format) for monthly board reports to Board members prior to meetings.
• Distributes OK Office invoices to all departments responsible for copier charges (approx. 50 invoices to sort through).
• Matches purchase orders from sites and invoices with original purchase order to be worked up for payment.
• Works up purchase orders for payment.
• Assists with administering payment to vendors and staff.
• Responsible for establishing and/or maintaining the existing filing system.
• Provides access to records for needed audit purposes.
• Available to assist auditors with questions and issues.
• Assists and fills in for the Accounts Payable Coordinator when needed.