Accounts Payable Coordinator-Work Location: Midland, PA

The Pennsylvania Cyber Charter School; Midland (Beaver County); On-site; USD 42,000 - 54,000; Full time

Job summary

The Pennsylvania Cyber Charter School is seeking an Accounts Payable Specialist to oversee and maintain all accounts payable and record-keeping processes. You will assist administration with daily Business Office operations and ensure proper documentation and timely payments.

Responsibilities include processing invoices, maintaining AP files, and analyzing accounts while upholding internal controls. Collaboration with staff and management is essential to succeed in this role.

Qualifications

• High school diploma or GED.
• Degree in accounting, business, or related field preferred.
• Three to five years relevant experience and/or training.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational and time management skills.
• Experience with school accounting software (CSIU) preferred.
• Experience with MS Office applications; Outlook, Excel, and Word.
• Child Abuse Clearance; Pennsylvania State Police Criminal Record Check; and FBI Clearance.

Responsibilities

• Coordinate, prepare, and issue the accounts payable checks in accordance with established guidelines.
• Review incoming invoices/check requests and accompanying documentation for accuracy and proper authorization.
• Print accounts payable reports and maintain accounts payable files including filing of payments.
• Maintain and process employee tuition reimbursements in accordance with established policies.
• Prepare analysis of accounts as required.
• Identify and resolve problems in a timely manner; gather and analyze information skillfully; develop alternative solutions; work well in group problem solving situations.
• Respond promptly to customer needs and respond to requests for service and assistance.
• Train personnel in Business Office procedures and internal controls as necessary.
• Balance team and individual responsibilities.
• Follow policies and procedures; complete tasks correctly and on time; support organization’s goals and values.
• Display willingness to make decisions; support and explain reasoning for decisions; include appropriate people in decision-making process; make timely decisions.
• Prioritize planned work activities; use time efficiently.
• Adapt to changes in the work environment.
• Consistently arrive at work and on time; ensure work responsibilities are covered when absent; arrive at meetings and appointments on time.
• Follow instructions, respond to management direction; take responsibility for own actions; keep commitments; commit to long hours of work when necessary to reach goals; complete tasks on time or notify appropriate person with an alternate plan.
• Perform any additional duties deemed necessary by the Director of Business Services or the CFO

Skills

Communication

Organization

Time management

Interpersonal skills

Written communication

Verbal communication

Education

High school diploma or GED

Accounting degree preferred

Tools

CSIU accounting software

MS Office (Outlook, Excel, Word)

Job description

REPORTS TO: Director of Business Services

JOB GOAL:

Responsible for oversight and maintenance of all accounts payable and record keeping processes. Assist administration with the daily operations of the Business Office.

MINIMUM QUALIFICATIONS:

• High school diploma or GED
• Degree in accounting, business, or related field preferred
• Three to five years relevant experience and/or training
• Excellent written, verbal, and interpersonal communication skills
• Strong organizational and time management skills
• Experience with school accounting software (CSIU) preferred
• Experience with MS Office applications; Outlook, Excel, and Word
• Child Abuse Clearance; Pennsylvania State Police Criminal Record Check; and Federal Bureau of Investigation (FBI) Clearance

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Coordinate, prepare, and issue the accounts payable checks in accordance with established guidelines
• Review incoming invoices/check requests and accompanying documentation for accuracy and proper authorization
• Print accounts payable reports and maintain accounts payable files including filing of payments
• Maintain and process employee tuition reimbursements in accordance with established policies
• Prepare analysis of accounts as required
• Identify and resolve problems in a timely manner; gather and analyze information skillfully; develop alternative solutions; work well in group problem solving situations
• Respond promptly to customer needs and respond to requests for service and assistance
• Compile and upload payment details to bank for Positive Pay submission
• Monitor and verify accounts payable related checking account positive pay activity
• Train personnel in Business Office procedures and internal controls as necessary
• Balance team and individual responsibilities
• Follow policies and procedures; complete tasks correctly and on time; support organization’s goals and values
• Display willingness to make decisions; support and explain reasoning for decisions; include appropriate people in decision-making process; make timely decisions
• Prioritize planned work activities; use time efficiently
• Adapt to changes in the work environment
• Consistently arrive at work and on time; ensure work responsibilities are covered when absent; arrive at meetings and appointments on time
• Follow instructions, respond to management direction; take responsibility for own actions; keep commitments; commit to long hours of work when necessary to reach goals; complete tasks on time or notify appropriate person with an alternate plan
• Perform any additional duties deemed necessary by the Director of Business Services or the CFO