Accounts Payable/Receptionist

River Bend Industries; Blanchard (OK); On-site; USD 38,000 - 54,000; Full time

Job summary

River Bend Industries is seeking an Accounts Payable Specialist/Receptionist to manage front desk duties and back-office financial tasks. You will greet visitors, handle calls and mail, and support basic accounting functions.

Responsibilities include processing invoices in Sage ERP, matching to POs, reconciling vendor statements, and maintaining vendor files. Strong organization and communication are essential in a fast-paced office.

Qualifications

• High School Diploma required or equivalent.
• College courses in accounting preferred.
• Strong work ethic and reliable.

Responsibilities

• Front desk reception duties: greet visitors, answer and direct calls, respond to emails.
• Process, code, and post vendor invoices in Sage ERP; ensure proper approvals.
• Review invoices for accuracy and supporting documentation; file digitally.
• Match invoices to purchase orders and receipts; reconcile vendor statements.
• Maintain vendor files and 1099/insurance documentation; audit as needed.
• Provide general administrative support and ensure office supplies are stocked.

Job description

The Accounts Payable Specialist/Receptionist is a professional position which combines front-office greeting, call handling, and mail distribution with back-office financial tasks including invoice processing, vendor maintenance, and vendor reconciliations. They ensure accurate data entry, resolve billing discrepancies, maintain vendor files, and provide administrative support, requiring strong organizational, communication, and basic accounting skills.Receptionist & Administrative Duties:Manage the front desk, creating a welcoming first impression greeting visitors and answering and directing calls.Handling mail, maintaining common areas, and coordinating meetings to ensure smooth daily office operations.Respond to emails and general inquiries.Monitor and maintain office supply inventory, coordinate with vendors for various facility issues.Accounts Payable Specialist Duties:Review all invoices for accuracy and appropriate documentation, obtain approval prior to processing, and post invoices in account software.Sort, file, and match inventory receivers to purchase orders and invoices. Scan and file digitally.Reconcile vendor statements, research and correct discrepancies.Prioritize invoices according to cash discount potential and payment term.Process all invoices in Sage ERP system and file processed invoices on company server.Respond to all vendor inquiries.Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.Maintain complete and accurate vendor files, including 1099 filing and insurance certification information.Audit and process all credit card statements.Save backup copy of all credit card receipts submitted through appropriate accounting software.Assist with other projects as neededPosition Required Qualifications (Knowledge, Skills, and Abilities)High School Diploma requires, college courses in accounting preferredStrong work ethicAbility to learn and multi-task, well organized, self-starterResponsible and trustworthyStrong organizational and time management skillsProficient in Excel and WordStrong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skillsKnowledge of applicable accounts payable / general ledger systems and procedures, financial chart of accounts and proceduresAbility to communicate effectively verbally and in writingAbility to interact with employees, clients, and vendors in a professional mannerAbility to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timelinessAbility to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accuratelyPosition Preferred Qualifications (Knowledge, Skills, and Abilities)Bi-lingual (Spanish)Sage 100 ERP experience a plus.Physical Demands and Work EnvironmentThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions.While performing the duties of this job, the employee is regularly required to talk or hear; clear verbal communication and hearing acuity for phone and in-person interaction. The employee is required to sit for an extensive portion of their duties. The position will require frequent use of hands, fingers, and wrists to type, handle documents, and operate phone systems. The position includes occasional standing, walking, bending, stooping, reaching, and moving between areas. The employee will occasionally need to lift and/or move office supplies, files, or packages, generally ranging from 10 to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and focus adjustment for screen work. The employee will work primarily in an indoor, professional office setting. The employee must be able to handle a high-paced, sometimes noisy or stressful environment with frequent interruptions.Note:This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.